AffiniPay’s Executive Administrator will fill a meaningful role supporting the successful operations of the Executive Leadership Team. Reporting directly to the CEO, the Executive Administrator will manage business priorities and provide high-level administrative support for the CEO and Executive Leadership Team including but not limited to research, schedule/meeting/event/travel coordination, presentation/board deck preparation, and various levels of documentation. The ideal candidate is an extremely detailed person with the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Through exceptional project management and logistical support, the Executive Administrator will increase organizational efficiency while ensuring strategic initiatives and projects are diligently monitored and completed.

What You'll Do

• Work cross-functionally with the entire Executive Leadership Team actively supporting project management of organizational priorities and initiatives as defined by the CEO and ELT.
• Supporting Board of Directors-related actions and deliverables, such as coordinating and confirming logistics for Board meetings and events, preparing Board decks and regularly updating Board-related documents.
• Conserve the ELT’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Maintain various executive appointments by planning and scheduling meetings, conferences, offsites, team-based programmatic events, teleconferences, and travel for the ELT.
• Provides an exceptional experience for board members and ELT during offsites by preparing first-class accommodations and a welcoming environment for board members and guests either in person or virtually.
• Maintains customer confidence and protects operations by keeping information confidential.
• Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Prepares and submits executive team expense reimbursement forms.
• Manage selected organization-wide meetings and events, including sending calendar invites and reminders, preparing slide decks and agendas, taking notes and documenting action steps, and following-up with involved parties to ensure projects are moving forward and meeting deadlines.
• Providing support at external and internal events, as needed.

About You

• Bachelor’s degree preferred or equivalent amount of experience
• 4+ years of Executive Admin experience in a fast-paced, dynamic environment
• Considered to have a very high level of emotional intelligence with strong interpersonal skills and the ability to build relationships with key stakeholders
• Comfortable working in a highly collaborative environment and able to navigate ambiguity
• Experience juggling competing demands and prioritizing without sacrificing quality
• Extremely detail-oriented with a tendency to notice errors that others might overlook and fixing them
• Prior experience creating and preparing board decks and is considered an expert level with powerpoint
• Experience managing multiple schedules and calendars for executive team members including booking and managing travel logistics
• Computer software skills (Microsoft Office and Google Gmail, Slides, Docs and Sheets)
• Ability to work in the Austin-based office 5 days a week and available to work outside of working hours as needed
• Ability to manage up and communicate with discretion and judgment on behalf of the Executive Leadership Team while maintaining confidential and sensitive information
• Ability to quickly learn and adopt new technologies and be flexible
• Ability to travel occasionally as needed