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Recruiting Coordinator



Administration, People & HR
Austin, TX, USA
Posted on Wednesday, July 3, 2024

Hi, We’re AffiniPay!

AffiniPay is a leading fintech company, based out of Austin, Texas. As the market leader in professional services payments and practice management software, AffiniPay’s tech products serve legal, accounting, architectural, engineering and construction firms. AffiniPay has been recognized as one of Inc. 5000’s fastest growing companies in the U.S. for 11 years in a row, and as a result, our teams continue to grow as well!

Do you have a passion for coordinating a flawless candidate experience? Can you tackle complex scheduling with ease? Do you juggle multiple demands with style and grace? If so, we want to meet you! AffiniPay is growing fast, and we are looking for a driven, extremely detail-oriented Recruiting Coordinator to assist with all aspects of the recruitment process. Come join a team where you will have a direct impact on the candidate’s interview and onboarding experience!

What You’ll Do:

  • Assist the recruiting team in ensuring a seamless experience for all candidates from start to finish.
  • Schedule and coordinate candidate phone screens and onsite interviews with efficiency and accuracy
  • Help track candidate progress from initial contact through offer.
  • Greet candidates, make them feel welcome, and ensure on-site interviews go smoothly.
  • Help maintain and update the Applicant Tracking System to ensure no candidate falls through the cracks during the interview process
  • Source candidates to recruiting team by reviewing resumes and reaching out to candidates on various job boards
  • Post and renew job descriptions within our ATS and outside job boards
  • Assist with planning and preparation of recruiting fairs and events

About You:

  • You are extremely organized and detailed-oriented. You have the ability to be flexible and handle simultaneous moving parts with a sense of urgency.
  • You are creative, entrepreneurial, and process-driven: you're constantly looking for ways to make things work more efficiently.
  • You have a passion for always maintaining a high quality candidate experience.
  • You are an excellent verbal and written communicator, with a seamless blend of professionalism and friendliness.
  • You have the ability to connect and interact with different types of people.

Preferred Experience:

  • You have 1+ years of experience as a Recruiting Coordinator or similar HR support role in the SaaS industry.
  • You have experience working with various ATS, preferably Greenhouse
  • You have a Bachelor’s Degree or equivalent experience.

Our Story

Founded in 2005, AffiniPay’s mission is to build technology products that helps professionals focus on the work they love. As the leader in the professional payments industry, AffiniPay’s products serve legal, accounting, architectural, engineering and construction firms. Our portfolio of software solutions include MyCase (Legal Practice Management Software), CASEpeer (Practice Management for Personal Injury Firms), Docketwise (Immigration & Case Management Software), (Soluno (Legal Accounting), and Woodpecker (Legal Document Automation). Our portfolio of payment solutions include LawPay (Legal), AffiniPay for Associations (Associations), CPACharge (Accounting Professionals), and ClientPay (Architect, Engineer, and Construction). AffiniPay’s products serve over one hundred thousand users, and we are noted as one of the fastest growing tech companies in Austin, Texas. We are constantly looking for talent to join our team to continue playing a key part in unlocking our potential.

Diversity, Equity & Inclusion at AffiniPay

At AffiniPay, we recognize that innovation occurs with a strong team of people who are diverse in background, personality, talent and ideas. Experience comes in many forms and ensuring a diverse and inclusive workplace where we continue to learn from each other is an integral part of our culture. We are committed to creating a welcoming and transparent environment for all that embraces those differences through education, equal access to opportunities and information, inclusionary programs, and community outreach.

Benefits that Benefit You!

As a people first culture, we believe it is important that our teammates are happy, healthy, and productive. In order to best support that, AffiniPay provides award-winning benefits that can make a difference in your life - right now and for the future.

  • All employees receive fully covered medical, dental and vision coverage - Choose from our 2 available health plans based on what fits you and/or your family!
  • Have some fur babies? - We offer them insurance too!
  • RELAX and enjoy your time away with our flexible paid time off policy!
  • We will help you plan for your future - 401K, or RRSP if in Canada, with a company match
  • Competitive compensation packages that include mid-year and end-of-year bonuses and equity options for all full-time employees
  • Health Wellness Program that includes nutrition consultations, mental health apps, and access to discounted memberships
  • Have plans to grow your family? - Parental resources, including 16 weeks of paid time off for primary caregivers
  • Professional development opportunities including mentorships, leadership programs and our AffiniPayU courses
  • We believe it is important to give back with our Matching Gift Program and organized activities focused on donations, volunteerism and supporting the local communities throughout the country
  • D&I initiatives provide educational opportunities regarding multicultural issues, tolerance, and celebrating diversity among our entire staff
  • An incredible, in-office experience at our headquarters in Austin and San Diego including free lunch delivery, a fully stocked kitchen, and some “sweet” surprises for those afternoon pick-me-ups

Security Advisory

Our hiring teams at AffiniPay are dedicated to recruiting top talent that share our passion for serving the professional services industry through innovative financial technology. As such, our Talent Acquisition Team only follows legitimate hiring practices. We will always communicate with our candidates using emails with the AffiniPay domain and will never ask for sensitive/personal data during the application process. All interviews take place over phone call, Zoom/Google Meet or in person. All offers are communicated verbally by our Talent Acquisition Specialists with a written offer letter as a follow up.