FundRock is a Pan-European leading independent UCITS management company and AIFM (Alternative Investment Fund Manager). Our clients are established blue-chip companies and leaders in their domestic market.
We invest in our people, enabling you to develop your skills and build on your experience.
If you like the idea of working for an ambitious and growing company, as part of a multicultural team, we are the place for you.

Role: Secretary Assistant (IFM)
Role Location: Valencia
Employment Type: Permanent

Role summary:

As a Secretary Assistant, you’ll be the organizational powerhouse behind senior leadership crafting polished materials, coordinating key meetings and offsites, and keeping major projects and deadlines on track. You’ll manage confidential records, streamline systems, and deliver seamless calendar, travel, and logistical support across global time zones. If you love variety, thrive in fast‑moving environments, and enjoy being the go‑to person who makes everything run effortlessly, this role puts you at the center of meaningful strategic work.

Job Specification:

• Prepare, edit, and manage documents, reports, presentations, and
  correspondence with precision and discretion.

• Assist with preparation for regulatory meetings and strategic offsites and internal meetings and committees including materials development and agenda management.

• Track key deliverables, deadlines, and action items for ongoing projects and strategic initiatives.

• Support ad -hoc projects, research, and special assignments as directed by senior management.

• Maintain organizational systems for files, contacts, and confidential records.

• Provide comprehensive administrative and logistical support to senior executives, including calendar management, meeting coordination, and travel arrangements (domestic and international).

Skills Required:

• Academic degree, preferably in Law or Economics.

• Keen to further develop your practical knowledge of laws and regulations applicable to financial services, both within Luxembourg and other jurisdictions.

• Strong commercial awareness, analytical and communications skills.

• Good working knowledge in MS Office suite.

• Fluent in English (Minimum B2) with excellent written and oral communication skills.

Nice to have:

• Experience in a similar field would be an advantage.

• Ad-hoc & Documentation experience

• Any additional languages, for example: Spanish, German or French considered a plus
  

What you will get in return:

• Private health insurance.

• Performance Bonus.

• Award System.

• 27 working days holiday + Public holidays

• Opportunities for professional development.

• Professional Development (CPD) and Study Guidance programs

• Positive and hospitable work environment.

• Opportunity to work with a diverse, agile and global team.

• Exposure to all aspects of the business and cross-jurisdiction.

• A genuinely unique opportunity to be part of an expanding large global business + more
  

At Apex Group, we are committed to creating a diverse and inclusive workplace. In Spain, this includes our obligation under the LGD to ensure that people with disabilities are represented within our teams. If you have a recognized disability (≥33%), we welcome your application and will provide reasonable adjustments throughout the recruitment process.

As a vital team member and in return for your expertise, inclusive approach and commitment, we'll provide a favourable salary and the chance to join a passionate and welcoming team. Benefits As a truly global business, we tailor benefits to each location to safeguard our people and respect local cultures and ways of working. Our people are our greatest asset, and we invest in talent development. Join our global network, and you will benefit from education support, sponsorship and in-house training programs.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.