The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Apex Group is looking to recruit bright, articulate and numerate personnel who are unafraid of a challenge and are prepared to work hard and love what they do. We're currently looking for an Assistant Facility Manager to support our growing operations in the Facilities department in Luxembourg. This full-time role comes with a favorable salary and an extensive benefits package.

The APEX Group has 4 offices in Luxembourg, which are managed by the facilities team. The activities consist of maintenance management, soft services management, property management, project management, event management, H&S, procurement, security and contract management.

Your responsibilities consist of:

• Contract Management, reviewing, checking invoices, terminating, negotiating and setting up new contracts.

• Facilities project management e.g. move projects management. You should be able to lead move projects and ensure that all parties are well informed.

• Supporting facilities administrative processes including mobile phone management and lease cars.

• Respond to and resolve facility-related issues or requests promptly.

• Creating and updating company policies.

You will need at least five years of relevant work experience to apply for this Assistant Facility Manager. You will also require the following:

• Knowledge of written and spoken English, knowledge of French and German are an advantage.

• Good knowledge of the standard IT applications Outlook and MS Office tools.

• Proven experience in facilities or a related role.

• Bachelor level.

• Strong organizational and multitasking skills with attention to detail e.g. for managing projects.

• Excellent communication and interpersonal abilities.

• Ability to take initiative and solve problems efficiently.

• Dependable, with a strong sense of accountability and follow-through.

In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.