RBE Reporting Specialist (6-month FTC)
Apex Group Ltd (UK Branch)
The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.
Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.
That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.
Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.
For our business, for clients, and for you
The RBE Reporting Specialist will be responsible for ensuring that client entities comply with the Beneficial Ownership reporting obligations to the Registre des Bénéficiaires Effectifs (RBE) under the Luxembourg Law of 13 January 2019 and EU Directive 2015/849. This position involves managing the reporting of relevant data, monitoring and analyzing international account information, and working closely with internal stakeholders to mitigate compliance risks.
This is a 6‑month Fixed-Term Contract (FTC).
Key Responsibilities
Ensure compliance with Beneficial Ownership and AML regulations by reviewing, analyzing, and reporting international account data in line with local and international reporting laws.
Oversee the preparation and timely submission of Beneficial Ownership reports to the Luxembourg Business Register.
Perform due diligence on account holders to identify reportable persons under AML and BO criteria.
Collaborate with KYC, Transfer Agency, and Audit teams to assess and manage compliance risks.
Maintain and update internal policies and procedures related to RBE reporting and ongoing monitoring.
Monitor and interpret regulatory changes related to AML and Beneficial Ownership to ensure ongoing compliance.
Provide guidance and training to internal teams on BO identification and RBE reporting processes.
Coordinate with internal departments and third parties to ensure accurate reporting of financial and personal information.
Respond to inquiries from regulators, auditors, and clients regarding ownership status and reporting obligations.
Identify potential non-compliance issues and propose corrective actions.
Prepare periodic review reports for senior management, including updates on new RBE regulatory developments.
Key Qualifications
Bachelor’s degree in Finance, Accounting, International Business, Law, or a related field; professional compliance certifications are an asset.
Proven experience in RBE Reporting and AML analysis, ideally within a financial institution or regulatory authority.
Strong understanding of international AML laws, Beneficial Ownership requirements, and company structures.
Knowledge of cross-border ownership structures and obligations across jurisdictions.
Experience with Transfer Agency systems and software.
Strong analytical skills and the ability to interpret complex international account data.
Familiarity with FATF recommendations and EU directives.
Ability to track regulatory changes and adjust internal processes accordingly.
Detail-oriented, with strong organizational and time-management skills.
Excellent verbal and written communication skills.
Ability to work under pressure and meet regulatory deadlines.
Proficiency in Microsoft Excel, data analysis tools, and compliance software; VBA knowledge is a plus.
Desirable Skills
Multilingual abilities to communicate effectively with international clients and regulators.
Experience in risk management within international finance.
Understanding of data privacy regulations.
Ability to clearly present compliance matters to senior management.
Experience with the Luxembourg Business Register, particularly RBE and RCS modules.
Please note that a background check will be conducted as part of the hiring process once a job offer has been made. In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.
Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.