We are currently looking for a CoSec/ Legal officer (m/f/d) to support our operations in Luxembourg. This is a fixed term assignment ending on 31 July 2027.

Key responsibilities

• Assist with managing a client portfolio including all aspects of administration & company secretarial matters

• Working with the Manager and Director to ensure the planning, coordination and completion of all regulatory obligations and administration requirements within strict deadlines for a portfolio of entities, including Luxembourg corporate and regulatory filings, stock exchange listing requirements and working with the accountants to ensure client reporting deadlines are met

• Preparation and implementation of customer specific procedures in relation to administration and reporting requirements for each entity

• Assist the accountants in respect of the planning and coordination of audits and filing of annual statutory financials statements

• Ensure that responsibilities are managed effectively and to agreed client, best practice, regulatory and statutory deadlines

• Build detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements

• Liaise with lawyers and clients with regards to reviewing transaction documents

• Manage bank account openings and coordinate AML/KYC requests around the entity portfolio

• Arrange and attend board meetings, prepare minutes and maintain other appropriate records and logs

• Responsibility for all financial aspects of the client relationships, including: monitoring of WIP, billing process, monitoring/chasing the timely settlement of invoices

• Manage and review payment transactions for your client portfolio

• Any other duties in the scope of the role that the company requires.

General Tasks

• Build key relationships with clients, respond swiftly to client requests and manage client expectations

• Liaise with third parties such as lawyers, auditors, bankers, tax advisors and alternative investment fund managers as required

• Liaise with customers and agents in respect of both scheduled and ad-hoc transactions

• Performing cash management and reviewing bank payments

• Assisting the transaction management process for transactions such as new fund investments, fund distributions or listed debt instruments

• Responsibility for annual reviews, compliance and risk reviews and client due diligence for all clients within portfolio

Skills / experience

• Bachelor or Master degree in Business Administration, Finance or equivalent studies

• Professional ICSA (or equivalent) qualification would be an asset

• Minimum of 2 years’ experience in the (Luxembourg) finance industry

• Excellent communication and organisation skills

• An understanding of Luxembourg statutory laws and other related legal and regulatory requirements (e.g. anti-money laundering laws and regulations)

• Excellent organizational skills and interpersonal skills for a high degree of client interaction and the promotion of client interaction within the business

• Ability to plan effectively with strong deadline orientation

• Proactive and problem-solving approach to client servicing

• Fluent in English is a requirement, French or German language skills will be considered as an advantage

In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.