The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

The Role & Key Responsibilities:

• Be the first point of contact for clients, suppliers and employees;

• Answering, filtering and dispatching of incoming calls, taking and relaying messages;

• Handling of incoming, outgoing mails: sorting, scanning, dispatching, and tracking;

• Handling of physical filing, archiving, destruction;

• Handling copy during onboarding/offboarding;

• Helping to maintain internal database updated;

• Organizing and book travel arrangements for Directors;

• Making hotel, restaurant and taxi bookings for clients;

• Managing the meeting room schedule and ordering any catering facilities where necessary;

• Ensuring that meeting rooms and common areas are cleaned and fully supplied.

Skills Required:

• Having at least 2 years of relevant professional experience in a similar position;

• Having good written and oral communication skills;

• Being a team-player and being conscientious, flexible, willing to work;

• Having a high level of integrity, tact and discretion are required;

• Proficiency in MS Office;

• Being fluent in English, French will be considered an asset.

What you will get in return:

• A high level of visibility within a large organisation on an upwards trajectory;

• Be part of a dynamic and fast-paced team that makes a genuine impact on revenue and sales pipeline;

• Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly;

• The opportunity to innovate, bring discipline to brand activity and really make a difference;

• A genuinely unique opportunity to be part of an expanding large global business;

• Training and development opportunities;

• Multinational work environment with challenging tasks.

Additional Information

A background check may be requested as part of the hiring process in accordance with Luxembourg law. Candidates may be required to provide an extract from their criminal record (issued within the last three months) to support due diligence requirements for roles within financial services.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.