The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

About Apex

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.

The Role & Key Responsibilities:

• Manage and organize the day-to-day administration of the funds, vehicle we serve (incorporation / liquidation, preparation board/shareholders meetings, investments transactions), liaison with external parties (bank, notaries, administration, ...)
• Attend to and lead the board / shareholders meetings
• Approval and filing of the annual accounts (liaise with external auditor, organize board and shareholders meetings) and filing of the annual direct tax returns
• Be responsible for maintaining process documentation
• Co-Supervision of a team
• Maintain close relationships with clients/intermediaries and local authorities.
• Transfer agency (TA) services: onboarding of investors, capital calls, distributions, shares register update.

Skills Required:

• Bachelor or Master’s degree in Corporate Law/Economics/Administration or any other related field
• At least 5 years of relevant professional experience of Corporate services in Private Equity in Luxembourg, preferably gained either in domiciliation activity or Big 4
• Ability to multi-task, well organized and able to meet the deadlines in a fast-paced work environment
• Strong knowledge of the Luxembourg alternative investment Fund industry and Luxembourg corporate law
• Strong attention to detail and accuracy
• Team supervision
• Ability to work on own initiative and be team spirit oriented
• Excellent inter-personal skills in dealing with both clients and colleagues
• Client-focused mindset and pragmatic approach
• Very good organizational and administrative skills, and ability to identify and suggest procedural improvements
• Fluent in English is mandatory (French or German or any other language would be considered as an asset)
• Very good working knowledge of MS Office tools (mainly MS Word, MS Excel and MS PowerPoint) with the ability to learn other relevant systems.

In accordance with the provisions of the Luxembourg law of 23 July 2016 amending the law of 29 March 2013, candidates may be required to provide an extract from their criminal record. This document, issued by the authorities, must not be older than three months. Such a document will be requested with the aim of carrying out a character check on candidates, bearing in mind the area of activity of our establishment and, more particularly, the tasks described in the job description.

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Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.