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Administrator - Private Equity Fund Administration

Apex Group Ltd

Apex Group Ltd

Johannesburg, South Africa
Posted on Wednesday, July 3, 2024


The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.

Job Title: Administrator - Private Equity Fund Administration
Location: Johannesburg


This is an exciting opportunity for an Administrator, to provide administration and Company Secretarial services to a client portfolio under the direction of an Assistant Manager supported by a Senior Administrator, ensuring all relevant statutory obligations are met. The role is client facing, with the Administrator required to act as a key point of contact for clients, intermediaries, C-Suite executives and other third parties. The role will require the Administrator to build an understanding of their client structures and the regulatory environment in which they operate. The role would be suited to an individual with an interest in developing their knowledge in the fields of Corporate Governance and Company Law.

Job specification

  • Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including, developing a relationship with clients and understand their requirements;
  • Develop a relationship with intermediaries that provide services to the client and understand their involvement in the client structure;
  • Organisation and attendance of board meetings;
  • Drafting of minutes following board meetings;
  • Ensure relevant filing deadlines are met;
  • Maintain statutory records such as Register of Directors and Register of Members;
  • Take responsibility for updating minute logs, director's attendance registers and action point logs;
  • Ensure relevant actions following board meetings are completed on a quarterly basis;
  • Preparation of payments and following through on their successful completion;
  • Collation of Client Due Diligence (CDD) and developing an understanding of relevant Anti-Money Laundering (AML) requirements;
  • Preparation of all relevant documentation for signature; and
  • Ad-hoc administrative tasks as required.

Skills Required:

  • Bachelor’s degree in Accounting/Finance required Academic background with desirable qualifications is relevant for the position; BCom or LLB degree;
  • A minimum of 2 years’ experience in a professional environment, with a preference for financial services or law;
  • Previous minute taking experience will be advantageous;
  • A basic understanding of AML requirements;
  • A working knowledge of Company Law and Corporate Governance will be advantageous;
  • Experience in a highly deadline driven environment;
  • Excellent communication skills, both written and verbal;
  • Excellent organisational skills;

What you will get in return:

  • A genuinely unique opportunity to be part of an expanding large global business;
  • Competitive remuneration commensurate with skills and experience;

Training and development opportunities

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/