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Assistant Manager

Apex Group Ltd

Apex Group Ltd

Cape Town, South Africa
Posted on Wednesday, July 3, 2024


Assistant Manager - Guernsey
Apex Administration (Guernsey) Limited (“AAGL”) is a fund services firm providing seamless fund administration services to a wide range of investment structures across multiple jurisdictions.
AAGL is part of the Apex Group.
Summary of the Position
Work within the Guernsey fund administration team to service a wide range of investment fund structures. The position is varied and offers a chance to gain exposure to all aspects of fund administration. The role involves working closely with other members of the team locally and in South Africa, plus constant liaison with fund managers and Boards.
Outline of Main Duties and Responsibilities
The Assistant Manager will be expected to:
  • Act as day- to-day relationship lead for allocated client groups, ensuring all fund administration tasks are carried out and client service levels are maintained.
  • Conduct onboarding and ongoing risk reviews of investors and promoters.
  • Arrange and coordinate client Board meetings, prepare Board packs, track actions arising.
  • Attend and minute Board meetings.
  • Liaise with client and fund Boards, dealing with queries in an efficient manner.
  • Review and approve client Board packs before distribution.
  • Conduct closings for closed-ended funds/admittance of investors and undertaking of customer due diligence.
  • Set up of open-ended funds, closed-ended funds structured as companies/limited partnerships.
  • Prepare, handle and keep records and trackers of fund subscriptions and distributions.
  • Maintain drawdown/distribution trackers and updating share registers.
  • Attend to statutory and regulatory filings of allocated client groups within the prescribed deadlines.
  • Circulate quarterly management accounts or capital account statements to investors, as required.
  • Maintain comprehensive and up to date client, business and transaction records on interaction with clients at all times.
  • Document filings, update client information on relevant internal systems.
  • Act as a signatory on behalf of the Company.
  • Review and approve payments for various fund expenses.
  • Liaise with external parties such as Bankers, Lawyers and Regulatory bodies.
  • Ensure timely billing of Maitland fees.
  • Assist with training of junior members of staff and oversee junior team members on a day-to-day basis.
  • Develop and maintain relationships with internal departments of the Group including Compliance, Accounting, Onboarding etc.
  • Communicate effectively with all levels of management, other departments, business areas and clients.
  • Daily and effective input on time management system.
  • Attend client meetings with Manager as and when required.
  • Ensure compliance with internal systems, procedures and processes.
  • Other tasks as agreed.
Skills and Experience Required
The successful candidate will meet the following requirements:
  • Experience of Company Secretarial Function.
  • Basic understanding of Financial Statements process.
  • Knowledge of Guernsey Statutory and Regulatory requirements.
  • The individual will need to be self-motivated, conscientious and able to work to and meet tight deadlines as well as being able to ensure work is completed to a high standard.
  • It is essential the candidate is reliable and flexible as far as working hours are required.
  • Good communication skills and ability to communicate well at all levels both internally and externally.
  • Excellent computer skills, in particular Word and Excel, are an essential requirement.
Education and Experience
  • 5-10 years proven financial services industry experience with an emphasis on fund administration.
  • Ideally be studying towards or hold a relevant professional qualification (e.g. ICSA Certificate level or equivalent).
Reporting Structure
The Assistant Manager will report to a Manager / Director based in Guernsey.
Remuneration Level
Remuneration will be market related and commensurate with experience and seniority. In addition, the successful candidate will receive a competitive benefits package.