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Assistant Manager - Admin

Apex Group Ltd

Apex Group Ltd

Posted on Wednesday, July 3, 2024

Description

ASSISTANT MANAGER - ADMIN

Employment Type: Full time permanent

The Role

To liaise with and support the Client Directors and Assistant Client Directors in Jersey with the administration and management of their portfolios of trust structures and other corporate entities, in accordance with the relevant documentation and all new and amended legislation, case law and practice regulations.

Key Responsibilities:

  • Building a detailed understanding of client portfolios, entity specific requirements and applicable statutory regulations/requirements and act as a source of guidance to other team members;
  • Work with team manager, client directors and assistant client directors to ensure the planning, coordination and completion of all regulatory obligations and client agreed deliverables within strict deadlines for the portfolio of entities are met;
  • Assist with arranging income and capital distributions to beneficiaries and to correctly document the same;
  • Check if tax calculations have been done and are on record;
  • Maintain and monitor diary notes and workflows;
  • Prepare and maintain accurate trust and entity summaries;
  • Deal with the termination/exiting of trusts and other corporate entities;
  • To ensure service delivered meets company policy and/or service level agreement;
  • Participate and provide support to all new business activities;
  • Contribute to any relevant tasks arising out of on-going projects;
  • Ensure that the client information is accurate at all times;
  • Provide accurate and timely monthly reports of key management information to Management or as required;
  • Manage and supervise a number of administrators and trainee administrators who would typically be studying towards professional qualifications and oversee and review team adherence to internal policies, controls and systems, including meeting any internal deadlines;
  • Review minutes/records prepared by administrators and trainee administrators;
  • Act as point of contact with client directors, assistant client directors and intermediaries such as lawyers, auditors, bankers and investment managers as required;
  • Establish, build and maintain strong relationships and networks with both internal, cross jurisdictional and external contacts;
  • Build key relationships with client directors and assistant client directors in Jersey, ensuring the team responds swiftly to requests and manage expectations;
  • Contribute to the overall management of the team and business;
  • Report any identified issues and risks, including legal/regulatory matters and client complaints, to senior management promptly;
  • Ensure that all compliance and mandatory training is completed within required timescales.
  • To act in accordance with all legal and regulatory requirements affecting the Company and ensuring that actions comply with both departmental procedures and this job description.

Qualifications

  • Professional qualifications – LLB, BCom LLB and Admitted Attorney.

Skills & Experience:

  • 5 years of relevant industry/specialist experience in administration of trusts and working with corporate entities such as companies;
  • Has sound technical knowledge of their respective field;
  • Excellent attention to detail and high levels of accuracy;
  • Excellent communication and organization skills;
  • Learn and understand various jurisdictions legal and regulatory requirements, over time;
  • Act as a point of contact with internal or external stakeholders;
  • The jobholder will be required to assist in the administration of various portfolios of corporate entities and requires a combination of accounting, taxation, legal, investment, and commercial experience;
  • Ability to motivate and influence a team;
  • High level of managerial skills;
  • Should be fluent in English and attend to all correspondence in English.

What you will get in return:

  • A high level of visibility within a large organisation on an upwards trajectory;
  • Be part of a dynamic and fast-paced team that will be dealing with corporate entities in various jurisdictions all over the world;
  • Exposure to all aspects of the administration of corporate entities;
  • Receive training on various jurisdictions legal and regulatory requirements for corporate entities;
  • Opportunity to work with a diverse, agile and global private clients teams.

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/