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Compliance Officer & Money Laundering Reporting Officer / Data Protection

Apex Group Ltd

Apex Group Ltd

Legal
Dubai - United Arab Emirates
Posted on Wednesday, July 3, 2024

Description

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.
Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.
Title: Compliance Officer & Money Laundering Reporting Officer / Data Protection
The Role: The role will cover the Authorized CO/MLRO and DPO responsibilities for the Fund Administrator in the DIFC.
COMPLIANCE OFFICER:-
The role of the Compliance Officer of Apex Fund Services (Dubai) Ltd will include the following
responsibilities and tasks:-
• Liaising with the DFSA for compliance-related matters and attending to required
reporting
• Keeping up-to-date with the relevant DFSA rules, regulations and requirements
• Review of compliance and internal control procedures and ensuring that they are in
adherence with the firm’s Compliance and other manuals, as well as all applicable
legislations
• Ensuring that the firm’s Compliance Manual and related documents are kept up-to-date
• Providing guidance (and assistance where relevant) to senior management and
employees of the firm on DFSA compliance-related matters
• Administering firm policies in relation to managing conflict of interests, personal account
transactions, use of marketing material, etc.
• Overseeing staff awareness and training on compliance matters; providing necessary
compliance related training to employees and assist in enhancing compliance culture at
the firm
• Handling communications with the DFSA, obtaining approvals as required, notifying the
DFSA as required for all compliance-related matters
• Overseeing submission of regulatory returns by the firm
• Maintaining firm records and registers as required under applicable rules and
regulations, including, without limitation, registers in relation to breaches, complaints,
suspicious transactions, training, etc.
• Reporting to and liaising with the SEO, Regional Compliance Officer and the Board as
required, on compliance related matters; management of the firm’s internal and external
compliance reporting processes
• Implementing and updating the firm’s Compliance Monitoring Programme
• Monitoring, as relevant, compliance by the funds that the firm administers with
applicable DFSA rules and regulations and other international guidelines and regulations;
and
• Handling other ad-hoc compliance-related projects that may be assigned from time to
time.
• Promoting a positive compliance culture through engagement with staff through training
and mentorship
apexgroup.com
Apex Fund Services (Dubai) Ltd. is authorised and regulated by the Dubai Financial Services Authority
Apex Compliance Solutions Limited is authorised and regulated by the Dubai Financial Services Authority.
MONEY LAUNDERING REPORTING OFFICER:
The role of the Money Laundering Reporting Officer will include the following responsibilities and
tasks:-
• Establishing and maintaining relevant systems, controls and policies in relation to anti[1]money laundering laws applicable to the firm
• Providing relevant AML training to the employees of the firm
• Completing and submitting all DFSA and other regulatory reporting
• Managing and completing any DFSA related remediation as required
• Reviewing and updating the firm’s AML manual as required
• Performing requisite AML-related risk assessments and due diligence checks
• Reporting to and liaising with the SEO, Regional Compliance Officer and the Board as
required, on AML- related matters; management of the firm’s internal and external
compliance reporting processes
• Receiving and acting upon any relevant findings, recommendations, guidance, directives,
resolutions, sanctions, notices or other conclusions described in DFSA AML section 10
• Acting as point of contact for internal and external Suspicious Transaction reports; and
• Liaising with the DFSA and other relevant authorities, as may be required, in relation to
the firm’s AML matters.
DATA PROTECTION OFFICER:-
The role of the Data Protection Officer will include the following responsibilities and tasks:-
• Act as the contact person for all Data Subjects
• Act as the contact person with the DIFC Data Protection Commissioner
• Keeping up-to-date with the relevant DIFC and DFSA data protection regulations
• Monitor Apex Dubai’s compliance with the DIFC Data Protection Law and any other data
protection or privacy-related law or regulation
• Advise in relation to Apex Dubai’s data protection impact assessment(s)
• Advise in relation to Apex Dubai’s Data Matrix
• Reporting to the Group Head of Data Protection
• Analysis of cross border transfers of confidential information
• Analysis of privacy aspects in all relevant procedures and policies applied by Apex Dubai
• Analysis of data events and breaches
• Implementation of Apex Group’s Data Privacy and Data Protection Policy (as amended)
within Apex Dubai
• Participation in projects covering privacy aspects
• Communication and training to relevant Apex Dubai employees, senior management and
clients (where necessary)
• Execution and reporting of data protection tasks established by the Group Head of Data
Protection
• Coordination of other efforts to promote personal data privacy and security, as and when
requested
• Providing guidance to senior management and employees on data protection-related
matters
• Maintaining firm records and registers as required
Additional information:
We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.
We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.
For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/