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Associate - Loan Admin

Apex Group Ltd

Apex Group Ltd

Posted on Wednesday, July 3, 2024



The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Apex has continually improved and evolved its product suite by surrounding these core administrative services with additional products spanning the full value chain of a fund; from information delivery and regulatory products to fund platforms and tax services. The globally distributed service model has rapidly expanded through a combination of organic growth and more recently bolstered by acquisition. Service is now delivered by over 3000 staff across 40 offices. The Apex Group administers circa $650bn in assets, including the investments of some of the largest funds and institutional investors in the world.

POSITION: Associate, Loan Admin

DEPARTMENT: Operations

LOCATION: Pune, Bangalore


Summary of Role

The successful candidate will join a recently formed operation within Apex Fund Services to help build and grow out a new loan servicing business. They will work alongside the local Middle Office Manager, helping to onboard systems, define processes and build a global team to service a new product. This is a huge opportunity to join a department at ground level and make it successful.

The Candidate

The candidate will have a good working knowledge and experience working with CLOs, CDOs, Credit Funds and the different types of Loans. They will be driven and motivated to achieve excellence through hard work, good organisation skills, excellent communication and attention to detail.

Main Responsibilities:

  • Asset administration: Responsibilities include, but are not limited to performing and coordinating a variety of administrative duties and tasks including
    • Asset setup
    • Asset Maintenance and reconciliation
    • Liaising with 3rd party brokers/custodians/agents
    • Processing agent notices
    • Processing corporate actions
    • Entering and settling trades as required
    • Preparing and assisting with various reports required by internal teams
    • Other duties assigned by Management

  • Cash/Position Reconciliation: Responsibilities include, but are not limited to performing and coordinating a variety of reconciliation duties and tasks including
    • Preparing daily reconciliation of cash transactions
    • Preparing daily reconciliation of Apex/Client positions
    • Ensuring aged breaks ( over 7 days ) are addressed and escalated
    • Processing and reconciling data in various systems
    • Actively researching discrepancies with various agents and internal teams
    • Preparing and ensuring all Reporting is issued within the required timeframes
    • Preparing and assisting with various reports required by internal teams
    • Other duties assigned by Management

  • Support Middle Office Manager:
    • Providing support for assigning duties and work delegation
    • Roll out training and development plans to direct reports and new joiners.

Qualifications, Skills and Experience:

  • Degree in Accounting/Finance, or a relevant qualification
  • Candidate should have 1-2 years’ experience working in loan administration operations
  • Extensive knowledge of CLOs/CDOs/Credit Funds
  • Understanding or knowledge of various security types – Private Debt, Syndicated Loans, Bonds, Equities, Futures, CDS, CDS Indices, Forwards, ABS, MBS, TRS, etc.
  • Understanding of trade lifecycle
  • Knowledge and experience with settlements including DTCC & Euroclear
  • Knowledge and understanding of securities and other financial instruments Computer proficiency with advanced knowledge of Microsoft Office Suite, familiarity with Solvas (CDO-Suite) preferred
  • Must experience into Solvas tool.

Role-Specific Competencies/Skills:

  • Strong communication and analytical skills
  • Strong organisational skills
  • Accurate and acute attention to detail
  • Adaptability - able to change tasks quickly as business needs dictate
  • Uses discretion when dealing with sensitive and confidential information
  • Excellent oral and written communication skills and demonstrated ability to adapt communication style to audience
  • Proven ability to prioritize responsibilities, manage time effectively and meet deadlines accordingly
  • Self-motivated
  • Punctuality

Corporate Competencies:

  • Initiative
  • Responsiveness/Sense of urgency
  • Accountability
  • Integrity

We are an equal opportunity employer who seeks to recruit and appoint the best available person for a job regardless of marital/civil partnership status, sex (including pregnancy), age, religion, belief, race, nationality and ethnic or national origin, colour, sexual orientation or disability.