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Associate - Middle Office

Apex Group Ltd

Apex Group Ltd

Posted on Wednesday, July 3, 2024



The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Apex has continually improved and evolved its product suite by surrounding these core administrative services with additional products spanning the full value chain of a fund; from information delivery and regulatory products to fund platforms and tax services. The globally distributed service model has rapidly expanded through a combination of organic growth and more recently bolstered by acquisition. Service is now delivered by over 1200 staff across 38 offices. The Apex Group administers circa $350bn in assets, including the investments of some of the largest funds and institutional investors in the world.

POSITION:, Middle Office Associate

DEPARTMENT: Operations

LOCATION: India Pune

The successful applicant for this position will be responsible for providing timely and accurate middle office support to their clients.


  • Processing and reviewing the daily and monthly reconciliations, accounting reports and performance reports prepared by the administrator and ensuring the breaks and exceptions are cleared on a timely basis.
  • Processing and reviewing the breaks in daily trade, trade settlements, trade confirmation, position and cash reconciliations. Identifying the cause of breaks and actioning the same through coordination with departments involved and changes in the system.
  • Managing the trade-booking and investor transactions booking in the accounting system and resolving any discrepancies post liaising with the trading team.
  • Managing the pricing process for fund of funds assigned and monitoring the quality of prices against prices received from administrators, fund managers and custodians
  • Processing and reviewing cash balances in the system against custodian’s statements.
  • Reviewing the monthly reports (asset reconciliations, month end packages/reports and performance reports) prepared by the administrator for any exceptions. Validating the breaks and exceptions already supported by the administrator.
  • Performing/reviewing the reconciliations and reports specific to products like underlying hedge funds, equities, FX Forwards, swaps etc.
  • Close coordination with teams at administrator and client with an aim to resolve exceptions/breaks around daily and monthly reports.
  • Ensuring reports of highest quality are signed off to the client on daily/weekly/monthly basis.
  • Closely tracking the emails across services
  • Closely monitoring client delivery schedule and team’s progress on daily, monthly and quarterly tasks
  • Identifying areas of improvement and sharing the inputs internally


  • Knowledge and experience of reconciliation and fund accounting processes
  • Excellent written and verbal communication skills
  • Well versed in use of Excel
  • Ability to work in tight deadlines with a focus on risk areas/high accuracy
  • Experience of working on fund accounting and reconciliation systems


  • MBA in Finance/CA or equivalent.
  • Knowledge on Accounting concepts, Trade cycle and Reconciliations.
  • Only those with full-time degrees in English medium and excellent communication skills in spoken and written English.
  • Candidates should have 2-4 years of experience in Reconciliations and Fund Accounting role for Hedge Funds, Mutual Funds or Funds of Funds

Role-Specific Competencies/Skills:

  • Strong client service and interpersonal skills
  • Strong communication and analytical skills
  • Strong organisational skills
  • Accurate and acute attention to detail
  • Adaptability - able to change tasks quickly as business needs dictate
  • Uses discretion when dealing with sensitive and confidential information
  • Excellent oral and written communication skills and demonstrated ability to adapt communication style to audience
  • Proven ability to prioritize responsibilities, manage time effectively and meet deadlines accordingly
  • Self-motivated
  • Punctuality

Corporate Competencies:

  • Initiative
  • Responsiveness/Sense of urgency
  • Accountability
  • Integrity