Position: Specialist - POs & Invoices

Corporate Title: Associate - Level 3

Position Id: JR-0005409

Location: India (Pune)

Job Specification

A successful applicant for this position will be the member of the Workday Admin Team – for Expenses, Supplier Invoices & POs handling multiple tasks related to the usage of Workday by various Apex Entities that form the Apex Group Globally. The applicant will be addressing queries by the Workday Users across the Apex Group: related to Employee Expense claims, Supplier Invoices, Purchase Requisitions (PRs) & Purchase Orders (POs). To name a few, this includes handling S-Now tickets for Employee Expenses, handling queries related to Invoices, PRs, POs: Functionality & approvals, etc. This also includes tasks & activities related to SAP Concur which is a Apex Legacy tool that will be phased out in the coming months.

The applicant will report into Vice President. The applicant will get exposure to Workday, SAP Concur & Financial Force as a tool and will include monitoring the whole end-to-end integration between the 3 Finance tools that are: Gatekeeper, Financial Force & Concur at Apex: till the Apex Legacy process is phased out.

The applicant will have experience working with the Apex Employees with various roles including: India AP Team, Apex Finance Controller Team, Apex Accountants & Apex Payment Team - Globally.

The Role

• Ability to provide the trainings to Apex Workday / Concur Users specific to their roles – specific to each entity/ specific to each role: For E.g. PO Buyers, AP Analyst, etc.
  • Ability to ensure that the set process is followed specific to Workday & Concur functionality.
  • Ability to monitor the daily tasks related to end-to-end integration between the 3 Finance tools that are: Gatekeeper, Financial Force & Concur at Apex and take appropriate actions already defined.
  • Ability to ensure that the queries raised by the Workday Expense Users in S-Now & by the Concur Users are addressed in a precise & timely manner.
  • Work with Apex internal ‘users’, ‘offices’ and ‘departments’ within the Apex Group to ensure that the support needed from the Team is provided in an effective manner – as and when requested.
  • Ability to raise tickets with S-Now team & with SAP Concur as & when applicable with the right details required by the support team & to do the needful follow-up / calls with the team to ensure that the same are addressed & closed in a timely manner.
  • Provide support on a going basis, as and when requested to Apex PO buyers to ensure POs are done in a timely & appropriate manner in Workday / Concur.
  • Provide assistance / prepare Workday / Concur User Guides specific to different roles in the procurement process as and when required.

Skills Required

• At least 5-8 years’ experience in the services industry, with exposure to Finance Tools: Preferably Workday or SAP Concur & Financial Force.
• Require at least 3-5 years’ experience in the services industry, of the end-to-end Accounts Payable (AP) function specific to the Company’s Supplier Invoices processing, PO process.
• Experienced in the management of an AP system using Purchase Orders (POs).
• Experience and understanding of general ledger accounting.
• Excellent communication skills (verbal & written both), team player with excellent inter-personal skills.
• Strong computers skills including Outlook, Excel, PPT & Word.
• Excellent attention to detail with strong organizational skills.
• University degree – accounting or finance (or overseas equivalent).

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business.
• Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly.

About Apex

The Apex Group is a global financial services provider with 13,000 staff across 50+ offices globally. We look to recruit bright, articulate and numerate personnel who are unafraid of a challenge and are prepared to work hard and love what they do. We provide an internal training and evaluation programme that will ensure you are equipped with the right experience and qualities to work with Apex’s clients.

Life at Apex isn’t just about the work you do, it’s about embracing the culture and loving what you do. Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex ensures it rewards loyal and dedicated employees. The international nature of our business and global network of offices means that there are opportunities to broaden your life experiences and take both short-term or permanent relocation options.

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made based on skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/

If you are looking to take that next step in your career and are ready to work for a high performing organisation, alongside talented people who take pride in delivering great results, please submit your application (with your CV, cover letter and salary’s expectations) to our dedicated email address: [email protected]

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