The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers. Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.

Your career with us should reflect your energy and passion. That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience. Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities. For our business, for clients, and for you.

Company Secretary Corporate Solutions
Location: Sao Paulo

Description

Apex is looking for a highly motivated individual to join one of our company secretarial teams which manages a diversified corporate client base under a rigorous control framework. The team consists of 3 onshore team members and a support team in Hungary and South Africa servicing approximately 1,000 legal entities.

Our company secretaries provide company secretarial and corporate governance services to our corporate clients and have full responsibility for ensuring that the client’s statutory books and records are accurate and meet company law requirements. The individual will manage a portfolio of clients with varying Cosec responsibilities. They must ensure a collaborative servicing approach with all our corporate solution functional teams to secure client satisfaction.

Job specification

• To provide consistent services across a diversified product base and client list, through a range of both scheduled tasks and ad-hoc tasks to include but not limited to; preparation of Company Registration Office (“CRO”) Filings, UBO reviews and BOR maintenance, client onboarding, drafting of minutes, maintenance of minute books, delivery of documents to the CRO, updating the company secretarial system with client data, building, and issuing registers and general company secretarial administration.
• To work with the Team Manager in adhering to and developing appropriate procedures and processes to enable scalable growth of our client.
• Establish and maintain quality key internal and external relationships with a view to reaching and exceeding management and customer service expectations.
• Tracking and reporting of task execution to comply with team accountability and completion of monthly metrics.
• Positive engagement and participation with huddle start-ups to report on task execution and facilitate team capacity requirements.
• Ensure the timely and accurate resolution of any internal or external issues and ensure effective, open, and clear communication is followed.
• To work with the Team Manager to implement transformational projects on the team with regards automations using tools such as Board Intelligence and Otter.
• To work with all Corporate Solutions teams to ensure a cohesive service to our clients across the different disciplines – cosec, accounting, tax compliance etc.
• To develop an understanding of the broader services Apex provides, to identify further opportunities to expand our service offering to your clients.

Skills Required:

• Qualified or part qualified ICSA / IBGC preferred but not essential
• Experience working in a business environment
• Ability to work effectively in fast paced, complex and dynamic work environment
• Excellent interpersonal skills with an ability to communicate effectively (written & oral) at all levels
• Excellent attention to detail & organisations skills and an ability to prioritise and manage multiple tasks under time pressure
• Proven ability in embracing efficient use of systems & platforms
• Please submit your resume in English

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;
• Training and development opportunities

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favorable treatment on the grounds of gender, gender identity, marital status, race, color, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependents, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/

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