The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

The RBE Reporting Specialist will be responsible for ensuring that client entities adhere to the Beneficial Ownership reporting obligation to the RBE under the Luxembourg Law of 13th January 2019 and EU directive 2015/849. This role includes managing the reporting of relevant data, monitoring and analyzing international account information for compliance, and working closely with internal stakeholders to mitigate risks associated with non-compliance. The ideal candidate will have strong experience in financial regulation, international AML laws, and a deep understanding of the compliance requirements regarding Beneficial Ownership.

Key Responsibilities

• Ensure compliance with Beneficial Ownership and AML regulations by reviewing, analyzing, and reporting international account data in accordance with local and international reporting laws.
• Oversee the preparation and submission of Beneficial Ownership reports to the Luxembourg Business Register, ensuring accuracy and timeliness.
• Perform due diligence on account holders to identify reportable persons under AML law and BO criteria.
• Collaborate with KYC, transfer agency, and audit departments to assess and manage compliance risks associated with legal requirements.
• Maintain and update internal policies and procedures related to RBE Reporting and monitoring compliance.
• Monitor and interpret changes in regulations and guidelines related to AML and beneficial ownership to ensure ongoing compliance.
• Provide training and guidance to internal staff on BO identification and RBE reporting obligations and processes.
• Coordinate with internal teams and third parties to ensure the accurate reporting of financial and personal information related to investor accounts.
• Respond to inquiries from regulatory authorities, auditors, and clients regarding Ownership status queries.
• Identify potential non-compliance issues and propose corrective actions to mitigate risks.
• Prepare periodic review reports for senior management, including updates on new developments in RBE regulations.
  
  

Key Qualifications

• Bachelor’s degree in Finance, Accounting, International Business, Law, a related field or similar education; professional certifications in compliance are a plus.
• Proven experience in RBE Reporting and AML analysis, ideally within a financial institution or authorities.
• Strong knowledge of international AML laws and regulations, with a focus on Beneficial ownership, company structures and other regulatory frameworks.
• Understanding of cross-border ownership structures and obligations across different jurisdictions.
• Experience with Transfer agency systems and software
• Strong analytical skills to review complex international account data and identify issues.
• Familiarity with FATF recommendations and EU directives
• Ability to track regulatory updates and adapt internal processes accordingly.
• Detail-oriented with excellent organizational and time-management skills.
• Strong verbal and written communication skills to interact with both internal and external stakeholders.
• Ability to work under pressure and meet deadlines, ensuring full regulatory compliance.
• Proficiency in Microsoft Excel, data analysis tools, and compliance management software; Visual Basic for Application (“VBA”) knowledge are plus.
  
  

Desirable Skills

• Multilingual skills to facilitate communication with international clients and regulatory authorities.
• Experience with risk management practices, particularly within international finance.
• Familiarity with data privacy regulations
• Ability to present compliance issues to senior management clearly and concisely.
• Experience with the Luxembourg Business Register platform, in particular the RBE and RCS

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct souring model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.