The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Position: Senior Fund administrator – Transfer Agency

Job Location- Sofia

General description of the job

The Senior Fund Administrator Operator – Transfer Agency is responsible for maintaining and overseeing the shareholder register and completing first level checks and reviews for all assigned transfer agency tasks.

Responsibilities: -

• Maintaining of TA records and preparation and/or review of TA registers.
• Overseeing day to day activities in line with internal and external SLA timeframes - pro-active escalation to Assistant Vice President/ Vice President of any potential noncompliance matters.
• Identifying gaps in controls and processes and putting process improvement suggestions forward in a professional manner.
• Coordinating new client on-boarding in partnership with Assistant Vice President and with Integration Team.
• Conducting client relationship management for clients and Reporting Managers.
• Being the initial point of escalation for the Reporting Managers.
• Ensuring that all assigned reporting is prepared, reviewed and released accurately and in a timely manner.
• Assisting in preparing board reports and attending /dialing into board meetings, if needed.
• Ensuring adherence to all policies & procedures and local laws and regulations.
• Assisting with preparation of new operational procedures.
• Working as part of a larger global team in the case of outsourced activities.
• Project managing projects – providing updates as often as required by Assistant Vice President.
• Checker duties – system generated data/ e-mails of junior staff / outgoing reporting.
• Checking of all aspects of operations and controls, including setting up investors, processing trades, and distributions, sending reporting, performing Anti-Money Laundering (AML) checks,
• FATCA / CRS reviews and making wire payments.
• Being initial point of contact for internal and external stakeholders.
• Reviewing, understanding and discussing fund governing documents with staff and clients.
• Oversight of Hedge Fund Principals and impact to operational environment.
• Daily oversight of timecard completion and data quality.
• Review / Sign off and release of payments in line with appropriate signing authorities.
• Investigates and identifies root causes of errors while suggesting solutions.
• Contributing to a positive working environment.
• Adhere to the Company standard procedures and controls.
• Reports to Assistant Vice President – Transfer Agency.
• Any other duty which is instructed directly by the managing directors in accordance with Article 6.2 of the employment agreement.

Communication:

Senior Fund Administration Operator – Transfer Agency works in direct contact with members of Apex Fund Services Transfer Agency staff and customers under the supervision of the Management and Managing Directors

Experience and skills:

• University degree in Economics.
• 3+ years of experience in financial (investor) services.
• Proficiency in English.
• Very good computer literacy.
• Experience in legal office is an advantage.
• AML / FATCA / CRS knowledge is advantage.
• Basic knowledge of accounting, finance, hedge investment concepts
• Attention to detail.
• The ability to work to tight deadlines
• Good interpersonal skills to develop working relationships with colleagues, clients, other
• divisions/ offices of the bank and professional intermediaries.

Working Conditions:

This role requires a full 5-day in-office working week, promoting a collaborative and engaging workplace atmosphere.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business.
• Competitive remuneration commensurate with skills and experience.

Training and development opportunities

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favorable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependents, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR)please visit https://theapexgroup.com/csr-policy/

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct souring model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.