The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Entity Management – Associate

Location: Hungary, Budapest

Employment Type – Permanent

Reporting Line: Strategic Operations Manager

Working Conditions:

This role requires a full 5-day in-office working week, promoting a collaborative and engaging workplace atmosphere

General description of the role

As an Entity Management Associate in our Valencia office, you will manage the data for a portfolio

of global companies on the dedicated entity management platform. This will help our clients to

ensure they adhere to statutory and regulatory obligations by creating a single view (accessible by

portal) of their structures, compliance calendar and company registers.

You will be partnering with local company secretarial, operations and onboarding teams to ensure

entity data is accurately captured on primary data management systems.

Responsibilities: -

• Collate and analyse data from various sources.
• Upload and maintain data in the designated system following company procedures.
• Collaborate with clients and cross-functional teams to collect and manage data effectively.
• Ensure data accuracy, integrity, and compliance with regulatory requirements.
• Establishment of client dashboards.
• Creation of monthly administrative reports for clients.
• Learn and adapt to new data management systems and tools as required.
• Drive continuous improvement by identifying automation opportunities.
• Provide technical support and advice to clients and users regarding data management
• issues.

You will be expected to competently carry out duties in a professional manner and in accordance

with regulatory requirements, service levels and company standards so as to meet with business

expectations, with the support of other members of the team, when required

Skills Required:

To be considered, you should ideally have Company Secretarial, data management or board facing

experience and have worked in a professional services environment.

To be successful in our team, you will need to:

• Strong analytical skills to collate, interpret, and present data effectively.
• Proficient in using various computer applications and keen ability to quickly learn new

systems and tools, including dedicated data management software.

• Meticulous attention to detail to ensure data accuracy and compliance with established
• Excellent interpersonal and communication skills to work effectively with clients and cross-functional teams, facilitating the collection and sharing of data.
• Capable of troubleshooting and advising clients and users on data management issues,

providing solutions and support.

• Efficient in managing multiple tasks, prioritizing work, and meeting deadlines in a dynamic.
• Desire to work within a dynamic and fast-paced environment
• Know how to prioritise your workload to ensure deadlines are met
• Think commercially and have a desire to contribute to a growing business.

Job Specification:-

• Team performance & development: take ownership for own performance and skill

development. Where relevant, assist with mentoring/guidance of less experienced colleagues,

providing input/feedback into appraisals where required

• Managing change: actively participate in change, carry out any assigned tasks within the given

time frame. Be aware how own activity supports and contributes to a process of change

management, advise/plan accordingly

• Leadership: understand and contribute to achieving the company vision. Look for

opportunities to lead within the team and work collaboratively within the cosec team as well

as the wider team

• Technical knowledge: autonomously identify and develop technical knowledge relevant to

your role. Share knowledge gained

• Business knowledge: good knowledge required on key issues in own business area as well as

basic knowledge of other company propositions

• Chargeable hours: autonomously maintain accurate reports of time spent on billing modules.

Ensure that all time charged is justified and is in line with internal policies/procedures

• Relationship management: build effective relationships within the team, identify and engage

with key individuals/contacts within the wider team. Build strong relationships with clients,

intermediaries, third parties and identify key client contacts and acting as first point of contact

• Data integrity/reporting: take responsibility for quality and accuracy of own data
• Mandatory training: complete all mandatory training as per the training calendar and actively

remind others to do so

• Policies and procedures: autonomously and proactively ensure knowledge of and compliance

with company policies and procedures and keep up to date with amendments.

• Risk: ensure that all weaknesses/incidents identified in relation to service delivery/internal

processes are reported to the Head of Company Secretariat, recorded and appropriate actions

are implemented

• Legal & regulatory: have achieved and maintain an understanding of relevant legal and

regulatory requirements

• Verbal communication & presentation: present ideas effectively, using appropriate

language and tone. May present 1:1, in small or large groups

• Written communication: autonomously produce consistent, high quality work. For external

clients, where required, use approved procedures and complete in accordance with SLA's.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding global business and to grow with the business
• A fantastic training environment
• Friendly work atmosphere and positive multi-international environment
• Great work-life balance
• Opportunity to communicate with (native) English speaking colleagues and clients on a daily basis
• Competitive market adjusted salary
• A 30-minute lunch break included in the 8-hour working day

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR)please visit https://theapexgroup.com/csr-policy/

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.