The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

The Role

As an Entity Management Associate in our Valencia office, you will manage the data for a portfolio of global companies on the dedicated entity management platform. This will help our clients to ensure they adhere to statutory and regulatory obligations by creating a single view (accessible by portal) of their structures, compliance calendar and company registers.

You will be partnering with local company secretarial, operations and onboarding teams to ensure entity data is accurately captured on primary data management systems.

Key Responsibilities

• Collate and analyze data from various sources.

• Upload and maintain data in the designated system following company procedures.

• Collaborate with clients and cross-functional teams to collect and manage data effectively.

• Ensure data accuracy, integrity, and compliance with regulatory requirements. • Establishment of client dashboards.

• Creation of monthly administrative reports for clients.

• Learn and adapt to new data management systems and tools as required.

• Drive continuous improvement by identifying automation opportunities.

• Provide technical support and advice to clients and users regarding data management issues.

You will be expected to competently carry out duties in a professional manner and in accordance with regulatory requirements, service levels and company standards so as to meet with business expectations, with the support of other members of the team, when required.

Skills Required

To be considered, you should ideally have Company Secretarial, data management or board facing experience and have worked in a professional services environment.

To be successful in our team, you will need to:

• Strong analytical skills to collate, interpret, and present data effectively.

• Proficient in using various computer applications and keen ability to quickly learn new systems and tools, including dedicated data management software.

• Meticulous attention to detail to ensure data accuracy and compliance with established procedures.

• Excellent interpersonal and communication skills to work effectively with clients and crossfunctional teams, facilitating the collection and sharing of data.

• Capable of troubleshooting and advising clients and users on data manage ment issues, providing solutions and support.

• Efficient in managing multiple tasks, prioritizing work, and meeting deadlines in a dynamic environment.

• Desire to work within a dynamic and fast-paced environment

• Know how to prioritise your workload to ensure deadlines are met

• Think commercially and have a desire to contribute to a growing business.

Job Specification

• Team performance & development: take ownership for own performance and skill development. Where relevant, assist with mentoring/guidance of less experienced colleagues, providing input/feedback into appraisals where required

• Managing change: actively participate in change, carry out any assigned tasks within the given time frame. Be aware how own activity supports and contributes to a process of change management, advise/plan accordingly

• Leadership: understand and contribute to achieving the company vision. Look for opportunities to lead within the team and work collaboratively within the cosec team as well as the wider team

• Technical knowledge: autonomously identify and develop technical knowledge relevant to your role. Share knowledge gained

• Business knowledge: good knowledge required on key issues in own business area as well as basic knowledge of other company propositions

• Chargeable hours: autonomously maintain accurate reports of time spent on billing modules. Ensure that all time charged is justified and is in line with internal policies/procedures

• Relationship management: build effective relationships within the team, identify and engage with key individuals/contacts within the wider team. Build strong relationships with clients, intermediaries, third parties and identify key client contacts and acting as first point of contact

• Data integrity/reporting: take responsibility for quality and accuracy of own data

• Mandatory training: complete all mandatory training as per the training calendar and actively remind others to do so

• Policies and procedures: autonomously and proactively ensure knowledge of and compliance with company policies and procedures and keep up to date with amendments.

• Risk: ensure that all weaknesses/incidents identified in relation to service delivery/internal processes are reported to the Head of Company Secretariat, recorded and appropriate actions are implemented

• Legal & regulatory: have achieved and maintain an understanding of relevant legal and regulatory requirements

• Verbal communication & presentation: present ideas effectively, using appropriate language and tone. May present 1:1, in small or large groups

• Written communication: autonomously produce consistent, high quality work. For external clients, where required, use approved procedures and complete in accordance with SLA's.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.