The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Company Secretarial Manager

Role Location: Sweden

Department: Corporate Solutions

Employment Type: Full Time Permanent

The Role:

This is an operational role within the Corporate Solutions pillar of Apex and has a wide array of responsibilities including, but not limited to, leading a function with responsibility for delivering governance, secretarial and administration support to Apex clients.

Key duties and responsibilities:

• To manage the corporate secretarial function and provide consistent quality services to agreed deadlines.
• To develop a knowledge and understanding of the Corporate Secretarial services we provide, to identify further opportunities to sell those services
• Review and adapt procedures and processes to enable scalable growth of the services
• To understand and anticipate changes to relevant treaties, laws, practices, and regulations to underpin the differentiated service delivery and identity and capitalize on fee opportunities with our internal and external clients in relation to these changes
• Establish and maintain quality key internal and external relationships with a view to reaching and exceeding executive management and customer service expectations
• To report on service delivery in the monthly performance reports to Group
• Facilitate communication with directors, shareholders, and external bodies
• Manage a centralized calendar of client meetings, ensuring all are diarized and actioned accordingly
• Advise the board on legal and procedural issues
• Track and process timely regulatory filings
• Co-ordinating and supporting client meetings, including the collation of reports into meeting Board Packs
• Prepare board and shareholder minutes within the agreed timeframes following board and shareholder meetings
• Processing statutory tasks on the cosec platform, Diligent
• Provide certified statutory data as is required by client and internal counterparties
• Co-ordinate the administrative tasks of onboarding new clients for the business and ensure all functional activities are tracked and completed
• Support the business in meeting AML requirements for the clients and where necessary collecting KYC data
• Maintain a consistent document management process for statutory client data
• Any other administration tasks as required

Experience and skills:

• A good knowledge of Swiss company law
• A minimum of one to two years’ experience in a similar role
• Ability to work effectively in fast paced, complex and dynamic work environment
• Ability to prioritize and manage multiple tasks
• Excellent interpersonal skills with an ability to communicate effectively (written & oral) at all levels
• Excellent attention to detail & organizations skills and an ability to prioritize and manage multiple tasks under time pressure
• Proven ability in embracing efficient use of systems & platforms

What you will get in return:

• A high level of visibility within a large organization on an upwards trajectory.
• Opportunity to work with a diverse, agile, and global team.
• Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly.
• The opportunity to innovate, bring discipline to brand activity and really make a difference.
• Work for a fast developing and one of the world leading independent fund administrators.
• Opportunities for professional development.
• Competitive remuneration package including various benefits.
• Positive and hospitable work environment.
• Office location on communicative place at Sofia city center in modern office building.
• A genuinely unique opportunity to be part of an expanding large global business.

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.