The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

The Role & Key Responsibilities:

• Manage and organize the day to day administration of the funds and other vehicles that we service (incorporation / liquidation, board/shareholders meetings, investments transactions), liaison with external parties (AIFM, regulators, depositaries, notaries, ...);
• Attend to and lead the board / shareholders meetings;
• Approval and filing of the annual accounts (liaise with external auditors, organize board and shareholders meetings);
• Maintain the corporate governance of the clients and ensure following the regulatory requirements;
• Ensure the review of deliverables and oversight of the processes in place;
• Supervision of onshore and offshore teams, maintaining KPIs and providing support to the team leaders;
• Maintain close relationships with clients/departments/intermediaries and local authorities.

Skills Required:

• At least 5 years of relevant professional experience of Traditional and Alternative Investment Fund Administration and Corporate Secretarial services in Private Equity in Luxembourg, preferably gained either in domiciliation activity or fund administration;
• Bachelor or Master degree in Corporate Law/Economics/Administration or any other related field;
• Team supervision and managerial experience of at least 1 year;
• Ability to multi-task, well organized and able to meet the deadlines in a fast-paced work environment;
• Strong knowledge of the Luxembourg Fund industry and Luxembourg corporate law;
• Strong attention to detail and accuracy;
• Ability to work on own initiative and be team spirit oriented;
• Excellent inter-personal skills in dealing with both clients and colleagues;
• Client-focused mindset and pragmatic approach;
• Very good organizational and administrative skills, and ability to identify and suggest procedural improvements;
• Fluent in English is mandatory (German and French or any other language would be considered as an asset);
• Very good working knowledge of MS Office tools (mainly MS Word, MS Excel and MS PowerPoint) with the ability to learn other relevant systems.

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;
• Training and development opportunities.

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.