The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Corporate Services Officer

Role Location: Malta

Department: Corporate Solutions

Employment Type: Full-time

The Role & Key Responsibilities:

Apex Corporate & Advisory Services Limited is looking for a corporate services officer to work within the Malta corporate solutions team. The primary focus of the role will be that of drafting corporate documentation for regulated and non-regulated entities, general compliance of the corporate entity with the relevant legislation and regulations and other related tasks.

Job Specification

The selected candidate will have the following responsibilities:

• Dealing directly with clients, regulators in different jurisdictions, and other service providers of clients
• Having a legal background and/or corporate experience, one of the primary responsibilities is the timely and accurate drafting of corporate documents
• Ensuring general compliance with applicable legislation and regulation of clients
• Drafting of registers, resolutions, notifications to investors and regulators, organising client meetings, attending and minuting of client meetings, amongst others;
• Assisting other departments with client related queries, etc.
• Adopt a regionalised approach to core responsibilities to ensure group values of collaboration and high-quality client services are demonstrated in the documentation drafting process
• Compliance with procedures and template documentation where applicable in conjunction with the relevant department including compliance
• Provide support and assistance to the more senior team members in the Malta as deemed required by the manager of the department or head of corporate solutions
• Assisting the Onboarding team with the collation of KYC documentation as required
• Maintenance of the client folder both in soft and hard copy, where applicable
• Other ad-hoc responsibilities as they may arise

Skills Required

Candidates should have:

• 2 years’ experience in a corporate environment, preferably in a similar role
• Degree or Diploma or equivalent qualification, with a Law Degree being considered as an asset
• Be self-motivated with a structured and determined approach to work
• High degree of communication skills, verbal and written with the ability to communicate externally and internally at all levels
• Good attention to detail
• Ability to work with multi-cultural teams
• Computer literate
• Maltese speaking will be considered as an asset

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business
• Working with a strong and dynamic team
• Training and development opportunities
• Exposure to all aspects of the business, cross-jurisdiction and to working with senior management directly.

Additional information:

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, colour, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependants, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR) please visit https://theapexgroup.com/csr-policy/

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.