About Cast & Crew
We grew from a modest small business in 1976 to be the premiere provider of entertainment technology and solutions, staying true to our mission of modernizing content production and leading the digital transformation within the industry. Our cloud-based solutions and industry expertise help streamline the entire production lifecycle and have revolutionized how content is made. We now have a global workforce across a host of storied brands, spanning all areas of produced and live entertainment, from film, television, streaming, to advertising, live events, and short-form.

Executive Assistant
Regular Full-Time

Position Overview

The Executive Assistant serves as a partner to both the Chief Legal Officer (CLO) and Chief People Officer (CPO), as well as their respective departments. This position provides high-level administrative support to the CLO and the CPO and the legal and HR departments, as well as specific functional tasks in each department.

The ideal candidate thrives in a fast-paced, demanding role which requires the ability to prioritize and multi-task in a timely and efficient manner while maintaining the utmost accuracy, professionalism and confidentiality. This role requires excellent organizational and communication skills. Previous experience supporting C-Level Executives or similar experience is required.

Core Responsibilities

• Provide support to the CLO and CPO as directed to ensure that company goals and objectives are accomplished, and departmental operations run efficiently
• Support the CLO and CPO in maintaining relationships with key people to ensure progression in communications and to surface and pursue opportunities for collaboration
• Manage, proof, and draft communications between upper management, employees, clients and third parties, which entail liaising with internal and external executives on various projects and tasks
• Embrace the culture, values, and goals of the CLO and CPO when engaging with internal and external stakeholders
• Understand the business preferences and priorities of the CLO and CPO in order to best support their time
• Imperative calendar management with strong attention to precision & detail
• Manage the CLO’s and the CPO’s calendars, providing reminders, resolving conflicts, and communicating changes.
• Lead and coordinate logistics for internal and external meetings
• Manage inquiries quickly, proactively, and follow through on tasks to successful completion
• Assist with special projects as needed
• Provide support in preparing Excel-based reports and effectively organizing data for analysis
• Provide support in creating PowerPoint presentations
• Recognize operational weaknesses and help sharpen processes or develop new ones
• Perform specific substantive tasks for the legal department, including subpoena responses, assistance with responses to customer reporting requests and submission of invoices
• Perform specific substantive tasks for the HR department, including projects, invoices, and department meeting scheduling
• Collaborate with other members of the admin team to provide seamless support for the company
• Prepare expense reports and purchase requisitions
• Coordinate both domestic and international travel arrangements
• General office duties, administrative support, and projects or special assignments as needed

Key Qualifications

• Capable of prioritizing business needs and make trade-offs across all stakeholders accordingly
• Have exceptional attention to detail and commit to faultless execution on tasks
• Excellent communication skills – verbal and written - with ability to interact with people of all levels
• Excellent organizational and time management skills with proven experience efficiently managing and prioritizing time-sensitive tasks in a fast-paced environment
• Capacity to navigate, digest, and make decisions amidst uncertainty
• Ability to anticipate and execute on needs
• Technologically savvy with the ability to quickly accommodate to new applications and tools – e.g. Microsoft PowerPoint, Excel, Word, Outlook and Visio
• A self-starter who can manage priorities and make trade-offs when needs change
• Possess discretion and sensitivity towards confidential information
• Proactive and motivated to emphasize on current processes and build efficient systems
• Professionally polished in both internal and external interactions and the ability to display finesse and stability under pressure
• Understand the highly adaptable nature of support work and are comfortable with being available as needed
• Experience in supporting legal or HR executives is a plus

Preferred Qualifications

• Have 5+ years of Executive Assistant or Administrative Business Partner supporting C-Level Executives, Chief of Staff or similar experience highly preferred
• High school graduate or equivalent required; Bachelor’s degree or equivalent work experience preferred

Special Work Conditions

• Sedentary – Involves sitting most of the time but may involve walking or standing for brief periods of time. Some positions may entail exerting up to 15 lbs. of force occasionally and/or a negligible amount of force to lift, carry, push, or pull.