We are looking for a full-time Internal Operations Coordinator to join the growing team in our London office. The IOC will be experienced in ensuring daily office operations run effectively and efficiently, as well as carrying out all administration duties as and when required.

Your primary duty will be to take responsibility for the full spectrum of office administration, including but not limited to ensuring the smooth running of daily office operations, support for human resources activities, assisting with event organisation and the shipping and fulfilment of the company marketing materials.

In addition, you will be responsible for providing executive assistance and secretarial support for the company's senior management, including administrative, planning, and organisational support. The London office is currently expanding, and a successful candidate will be involved in completing this project.

RESPONSIBILITIES

Office Administration

• Manage the overall administration function, ensure smooth day-to-day operations, and provide a safe, comfortable, and friendly environment for your colleagues to work in.
• Procurement of supplies, including keeping the refrigerator stocked with snacks and drinks and ensuring we have all necessary furniture and equipment.
• Coordinating with vendors.
• Arranging office lunch.
• Arranging regular social events for the team.
• Assistance with travel arrangements or logistic planning when necessary.
• Supporting the current office expansion through completion and any future expansion or relocation responsibilities, as necessary.
• Ensure cost-effective office operations, such as utilities, equipment maintenance, access management, etc.

Executive Support for Senior Management

• Admin support to senior leadership
• Arrange travel for senior leadership

Human Resources Operation & Service Delivery

• Support the People Operations team in delivering HR operation support to the EMEA team. This may include on-boarding orientation, equipment arrangement, and off-boarding.
• Preparing birthday, anniversary, wedding and baby gifts for EMEA staff.
• Other tasks as assigned by management.

Sales, Marketing & Events Support

• Supporting the Sales and Marketing team
• Preparing marketing materials for sales visits and conferences
• Maintaining an accurate inventory and alerting relevant colleagues when supplies are running low.