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Executive Assistant (Office of CEO)

Gamma Technologies

Gamma Technologies

Westmont, IL, USA
Posted on Tuesday, June 27, 2023

Executive Assistant (Office of CEO)

Gamma Technologies, LLC (GT) is looking for an Executive Assistant with a solid work ethic, excellent judgment, and a desire to build a long-term career with us.

Position Summary

The Executive Assistant will report to the CEO and support GT’s Executive Leadership Team. The ideal candidate will have a well-rounded background and prior experience in the C-Suite.  We are looking for a strategic thinker who thrives in a fast-paced environment.  If you enjoy people and love the idea of a multi-faceted job with challenging responsibilities, this could be the right fit for you.

Job Responsibilities

  • Assist the CEO and executive team with their administrative needs in a timely, accurate, and efficient manner. This includes managing the executive team’s calendar, scheduling, and setting up business meetings, arranging travel, and creating itineraries. Make meeting schedules and correspondence.
  • Prepare and review reports, memos, letters, and other documents while taking care to ensure that they are consistent with organizational policies and practices and that there are no inconsistencies or accidental mistakes.
  • Assist the CEO’s office with calendar management, processing invoices, and reconciling travel and expense reports.
  • Act as the Board of Directors’ administrative point of contact with the CEO and executive team. Manage and organize for all travel and conference space needs for Board meetings, as well as secure and prepare the necessary meeting space.
  • Prior to Board meetings, prepare and disseminate the agenda, the material for each Board committee, presentations, and briefings. When the Board meets, make sure accurately and promptly record and prepare official minutes.
  • Coordinate the entirety of all corporate events, both internal and external (finding venues, budgeting, finding vendors, creating schedules, etc.).

Education, Experience, and Skills

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

  • An undergraduate degree is preferred.
  • 5-7+ years of experience servicing C-level executives as an executive assistant and/or office manager.
  • Excellent time management abilities and the capacity to prioritize various requirements
  • Proven capacity for maintaining discretion when handling sensitive material and exhibiting the highest level of responsiveness to internal and external stakeholders.
  • Assertiveness, proactivity, professionalism, and confidence are required. A creative problem solver who actively seeks possibilities, develops solutions and anticipates needs is also required.
  • Assertiveness, proactivity, professionalism, and confidence are required. A creative problem solver who actively seeks possibilities, develops solutions and anticipates needs is also required.
  • Highly productive team player with the ability to work independently.
  • Excellent verbal and written skills, outstanding computer skills (Outlook, Word, Excel, and PowerPoint).

Other Requirements and Notes:

  • All U.S.-based GT employees are required to be fully vaccinated, subject to legally required accommodations.
  • All candidates must be eligible to work in the US for any employer; no third parties, please.
  • Universal acceptance for everyone, everywhere is at the heart of our company. We promote diversity of thought, culture, and background, which connects the entire Gamma Technologies community. As such, Gamma Technologies is proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, ancestry, national origin, religion or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other characteristics protected by state or federal law or local ordinance.

About Gamma Technologies, LLC

GT, a leading multi-physics CAE simulation software provider, develops a suite of integrated solutions that guides and accelerates the engineering transformation of today’s products in the transportation, power generation, and industrial equipment industries.

At GT, we are committed to using technology to make a global impact by helping the industry deliver products for a cleaner, sustainable environment! We pride ourselves on our company culture which encourages collaboration between all levels at the company, from entry-level to upper management. Within a team, daily interactions and outside social events allow us to form bonds that result in higher productivity and job satisfaction.