Associate Talent Acquisition Coordinator



Job Description

Job Overview

At iCIMS, we are helping our customers build their leading workforce. Our Associate Talent Acquisition Coordinator has a key role in helping us to support our team in building that successful global workforce so that we can continue delivering on this important mission. As a key member of the team, you’ll ensure an exceptional candidate experience and collaborate with TA Partners on multi-stage interview scheduling, onboarding new hires, conducting background checks, and providing ad hoc systems reporting.


About Us

When you join iCIMS, you join the team helping global companies transform business and the world through the power of talent. Our customers do amazing things: design rocket ships, create vaccines, deliver consumer goods globally, overnight, with a smile. As the Talent Cloud company, we empower these organizations to attract, engage, hire, and advance the right talent. We’re passionate about helping companies build a diverse, winning workforce and about building our home team. We're dedicated to fostering an inclusive, purpose-driven, and innovative work environment where everyone belongs. 


  • Coordinate multi-stage onsite and virtual interviews for global requisitions ensuring an optimal candidate and hiring manager experience
  • Initiate and coordinate pre-employment processes, including background checks and any relevant assessments while raising issues identified as necessary to ensure a timely start date
  • Provide a high-touch experience to ensure key communication takes place with all candidates throughout the entire interview process
  • Update and maintain the job template library within iCIMS ATS to ensure accuracy and alignment with the job description catalog maintained by Talent Management
  • Research, collect and compile data as requested from an array of sources and prepares appropriate reports for analysis
  • Assist with processing contingent hires in contingent workforce system
  • Respond to inquiries that come through the talent acquisition ticketing queue and inbox
  • Assist with I-9 and E-Verify submissions
  • Perform other ad-hoc talent acquisition responsibilities to deliver a best-in-class candidate experience
  • Consistently ensure that business is conducted with integrity and that behavior aligns with iCIMS policies, procedures, and values


  • Minimum of one year of prior administrative experience
  • Proficient in Microsoft Office Suite including Word, Excel, and PowerPoint
  • Must be customer service oriented with good interpersonal credentials and the ability to expertly interact with all levels of staff
  • Strong organizational skills, confirmed attention to detail/accuracy is required
  • Skills for reliably managing multiple projects simultaneously while operating in a proactive mode and working towards solutions & timelines
  • Experience working in a fast-paced, results-driven environment
  • Excellent communication and interpersonal skills
  • Demonstrated customer service orientation


  • Professional experience in a Human Resources or Talent Acquisition department is preferred
  • Experience working with an ATS or HRIS such as iCIMS or Workday a plus

EEO Statement

iCIMS is a place where everyone belongs.  We celebrate diversity and are committed to creating an inclusive environment for all employees. Our approach helps us to build a winning team that represents a variety of backgrounds, perspectives, and abilities. So, regardless of how your diversity expresses itself, you can find a home here at iCIMS.   


We are proud to be an equal opportunity and affirmative action employer. We prohibit discrimination and harassment of any kind based on race, color, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, veteran status, genetic information, disability, or other applicable legally protected characteristics. If you would like to request an accommodation due to a disability, please contact us at   

Compensation and Benefits

The target total compensation for this role is $25-$28/hr. Compensation will be based upon experience.

Competitive health and wellness benefits include medical, dental, vision, 401(k), dependent care, short term and long term disability, life and AD&D insurance, bonding and parental leave, mindfulness resources, an open vacation policy, sick days, paid holidays, quiet hours each workday, and tuition reimbursement. Benefits and eligibility may vary by location, role, and tenure.  Learn more here: