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Contract Administrator/ Junior Paralegal - French speaking - 6 month fixed term contract



Administration, Legal
Staines-upon-Thames, UK
Posted on Saturday, May 11, 2024

Company Description

IFS is a billion-dollar revenue company with 6000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

Job Description

We are seeking a skilled Contract Administrator/ Junior Paralegal to join our team in our fast-growing enterprise software company for a fixed term contract (potentially extendable).

You will be primarily responsible for collecting, scanning, reviewing for the purposes of bifurcating (splitting) and storing customer contracts in the region supporting an IFS project to migrate all IFS sales contracts to a contract management system.

Contract Search and Bifurcation:

  • Locate customer contracts using a predetermined priority list.
  • Search across databases, email correspondence and physical archives to ensure complete customer contracts are located.
  • Bifurcate contracts to pre-defined contract types and re-name according to naming convention.
  • Save contracts ready for migration.
  • Prioritize contracts based on urgency and importance to the organization's objectives.

Document Management and Reporting:

  • Scan located contracts and store them securely on SharePoint site.
  • Maintain well organised record-keeping on a shared spreadsheet.
  • Provide regular updates and reports on contract search progress and findings to your line manager and provide progress updates during project manager calls.

Liaison with Key Teams:

  • Collaborate with relevant departments such as legal, sales, and business operations to identify missing contracts and validate the completeness of contract sets where needed.
  • Facilitate meetings to address any discrepancies or uncertainties regarding contract documentation.


  • Ability to understand contracts and contract experience
  • Contract management experience or law background desirable but not essential.
  • A "roll-up your sleeves" attitude and self-starter.
  • Good English language skills and French language skills.
  • An analytical mind and good interpretation skills.
  • An excellent degree of professional ethics and integrity.
  • Good organizational, prioritization and time-management skills.
  • Confident communicator with the ability to engage different teams across IFS and work independently.

Additional Information

We believe that coming together as a community, in person, is important to innovation, connection and fostering a sense of belonging. Our roles have the right balance of remote and in-office working (our own amazing spaces or those of our partners and customers) to enable flexibility for managing your life along with ensuring a real connection with your colleagues and the broader IFS community

  • Six (6) month fixed term contract (potentially extendable)
  • Full-time work
  • Located: Staines-upon-Thames
  • English language and French language skills is essential. Other languages beneficial
  • Great challenges in delivering projects to large customers together with an experienced IFS team and our partners
  • For more information, visit: IFS.com or follow us on LinkedIn

Sounds exciting?

Then we look forward to receiving your complete application in English language, stating your salary requirements and earliest possible starting date.

If you are interested, please apply through our online applicant management system.

We assure you explicit discretion and a comprehensive protection of your interests!