Company Description

IFS is a billion-dollar revenue company with 7000+ employees on all continents. Our leading AI technology is the backbone of our award-winning enterprise software solutions, enabling our customers to be their best when it really matters–at the Moment of Service™. Our commitment to internal AI adoption has allowed us to stay at the forefront of technological advancements, ensuring our colleagues can unlock their creativity and productivity, and our solutions are always cutting-edge.

At IFS, we’re flexible, we’re innovative, and we’re focused not only on how we can engage with our customers but on how we can make a real change and have a worldwide impact. We help solve some of society’s greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and understand our responsibility to reflect the diverse world we work in. We are committed to promoting an inclusive workforce that fully represents the many different cultures, backgrounds, and viewpoints of our customers, our partners, and our communities. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We’re looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs. With the power of our AI-driven solutions, we empower our team to change the status quo and make a real difference.

If you want to change the status quo, we’ll help you make your moment. Join Team Purple. Join IFS.

Job Description

Guest Services

• Greet all visitors warmly and professionally.
• Maintain high standards in site security by following procedures, maintaining logbooks, and issuing visitor badges.
• Efficiently notify colleagues of visitor arrivals.
• Direct visitors to meeting rooms when required.
• Ensure the reception area and meeting rooms remain tidy and welcoming.
• Efficiently answer and redirect incoming calls.

Meeting Room & Office Coordination

• Manage meeting room bookings and ensure smooth scheduling.
• Arrange transportation for clients and visiting staff when needed.
• Organize catering for customer meetings and staff events.
• Maintain stock levels of stationery, tea, coffee, and other office supplies.
• Coordination of equipment for meetings and events

Mail, Deliveries & Couriers

• Accept all incoming post, parcels, and packages, notifying recipients promptly.
• Inform IT of deliveries such as phones, keyboards, and other equipment.
• Arrange regular couriers' pickups with FedEx , UPS.
• Organize outgoing post and couriers as required.

Procurement & Finance Support

• Set up suppliers, raise purchase orders, and receipt goods/services.
• Assist Accounts Payable with queries related to suppliers and invoices.

Facilities & Security

• Alert the Facilities Manager to any incidents such as security threats, break-ins, power cuts, fire, floods, or other issues that could impact operations.
• Support health, safety, and compliance standards within the office.

General Support

• Assist with employee onboarding to ensure a welcoming first-day experience.
• Support internal events, employee programs, and workplace initiatives.
• Carry out other tasks and projects as assigned by your line manager.

What We’re Offering

• Salary Range: $60,000 to $75,000 plus bonus potential
• Flexible paid time off, including sick and holiday
• Medical, dental, & vision insurance
• 401K with Company contribution
• Flexible spending accounts
• Life insurance and disability benefits
• Tuition assistance
• Community involvement and volunteering events

Qualifications

• 1–5 years of experience in office services, reception, hospitality, or workplace experience.
• Strong communication and interpersonal skills with a professional, people-first approach.
• Excellent organizational skills and the ability to multitask effectively.
• Attention to detail and a proactive, problem-solving mindset.
• Comfortable with workplace tools and systems (e.g., MS Office, Google Workspace, Teams or similar).
• A reliable team player who thrives in a fast-paced environment.
• Must be able to lift minimum of 25LBS

Additional Information

We embrace flexibility and hybrid work opportunities to support diverse needs and lifestyles, while also valuing inclusive workplace experiences. By fostering a sense of community, we drive innovation, strengthen connections, and nurture belonging. Our commitment ensures you can work in a way that suits you best, while also engaging with colleagues to share ideas and build meaningful relationships.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. VEVRAA Federal Contractor, Equal Opportunity Employer