Responsibilities:

• Management of VP schedule: Calendar, Meetings (Internal and External), Complex Travel (All logistics: Flights, Accommodation, ground transport, Dinners), Expenses
• Managing Quarterly Business Reviews and All Hands Meetings/Events
• Taking and distributing actions from leadership meetings and following through with individuals to completion, keeping all delegates aligned on status
• Managing regular cadence of VP Meetings
• Approvals: Expenses, Travel
• Preparation of powerpoint presentations
• Working closely with Sales Operations, Marketing, Events, Finance, HR and Enablement all while helping to cultivate a supportive and positive work environment
• Drive, track and complete ad-hoc projects/programmes in agreed timeframes
• Support with New Hire Onboarding
• Creating and implementing processes
• Managing conflicts and escalations efficiently
• Working with SFDC on Sales Hygiene and other reportings
• Checking and processing the incoming Emails in contact@ivanti.de inbox (checking in SF, forwarding, follow up)

Strengths:

• Interpersonal Skills
• Organisational Skills
• Flexible Approach
• Can do attitude
• Highly Professional
• Confidential
• Independent judgement
• Understanding Company Strategy, Goals and Values

Responsibilities of Facilities Manager:

• Maintaining the office conditions and arrange necessary repairs
• Organizing and coordinating administration duties and office procedures
• creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness and communication
• Place orders for stationary, coffee, fruit, milk etc.
• Assist in the onboarding process for new hires / communication with IT, New Hires
• Address employee´s queries regarding office management issues
• Liaising with facility management vendors
• Serving as the first point of call for reception duties including site visitors, meeting room booking
• Postal and courier services/ receive and forward invoices to Accounts Payable, sending and receiving IT equipment to new hires / leavers
• General administration support as assigned
• Creating purchase requests for facility department
• Support the work council with communication and postal services
• Office supply inventory and equipment
• First aid and fire protection tasks