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Payroll Specialist



Accounting & Finance
Plano, TX, USA
Posted on Saturday, May 11, 2024
As the payroll specialist, you will provide a monthly payroll and benefit administration service for the USA employee base and serve as back up for Canadian payroll. You will ensure employees are paid correctly and on time, ensuring third party benefit provider records are reconciled and paid timeously while managing the relationship with the Ceridian Managed Services and Tax teams and as the main payroll point of contact for all USA employees.
Who we are:
LeadsOnline is a powerful digital platform that helps law enforcement investigators and analysts advance criminal cases through the most current data on people and property across the U.S., and helps businesses reduce the hassles of reporting. Law enforcement agencies of every size and mandate use LeadsOnline to find suspects, stolen items, and patterns of individual and organized criminal activity. Businesses, including pawn shops, secondhand stores, scrap metal recyclers, and online marketplaces trust LeadsOnline more than any other system to freely, frictionlessly, and safely report transaction information to law enforcement.
In 2022, LeadsOnline acquired Hawk Analytics, provider of CellHawk, the leader in mapping and analysis of Call Detail Records and other location-based digital evidence. CellHawk is instrumental in extracting rapid answers from messy digital evidence to connect suspects to crimes. We’re thrilled at the good we’re already doing together.
In 2023, LeadsOnline acquired Forensic Technology, the pioneer of automated ballistic identification and the creator of IBIS (Integrated Ballistic Identification System) technology. Their network of solutions, including hardware, software, and 3-D microscopy, is used in more than 80 countries to search for links between gun-related crimes.
Together, we are building the future of criminal investigations, and need people who are mission-driven, love technology, and who won’t settle for less than excellence to join our team.
Roles and Responsibilities
- Ensuring employees are paid on time and correctly.
- Ensuring third party benefit providers records are reconciled and paid on time.
- Ensure databases are set up and reflect the current information, including salaries, hourly wages, benefits, earnings, deductions, etc.
- Be the primary point of contact for internal stakeholders, Dayforce Managed Services and Tax teams.
Payroll reponsibilities:
· Responsible for running payroll from start to finish.
· Review and process expenses reports.
· Preparing year-end employee tax slips or forms and submitting government filings to meet deadlines.
· Ensure filing is up to date and kept in a secure location.
· Ensure all external/internal audit requirements are met and manage any audits.
· Be the main point of contact for Dayforce Managed Services and working with their team to meet payroll deadlines.
· Resolving payroll and benefit deduction administration queries from Line Managers and Team Members.
· Be the system owner of Dayforce, actioning changes, investigating queries and managing integrations/implementations.
· Assist Managers and Team Members to ensure accurate time accounting for all employees.
· Ensure monthly deadlines are met while communicating with HR & Finance on agreed upon timetables.
· Accurately enter and maintain data on the payroll systems within the given time frames.
· Work with Finance team to ensure relevant items are reconciled (e.g. payroll deductions, overtime, etc.)
· Work with HR to ensure compensation data are up to date.
· Stay updated on changes to payroll regulations, tax laws, and industry best practices to ensure compliance and mitigate risk.
· Cultivate and maintain working relationships with all levels of the organization with a high degree of confidentiality.
· Map out and maintain up-to-date payroll/payroll-related processes.
· Maintaining confidential information by adhering to legal and ethical standards.
· Assist with payroll system implementations, upgrades, and enhancements, including testing, training and documentation.
Benefits administration reponsibilities:
· Co-ordinate all areas of benefit administration and queries related to Payroll, including but not limited to 401K, healthcare, HSA and insurance.
· Ensure all supplier invoices are reconciled and paid on time.
· Manage relationships with benefit providers.
Reporting reponsibilities:
· Prepare weekly reports for Finance and HR, complying with agreed upon requirements.
· Ensure an accurate and up-to-date user guide and processes are available for all payroll/benefit processes.
· Maintain an accurate, organized, and auditable filing system, including but not limited to leavers, changes, starters, bonuses, commissions.
Who you are:
Driven, detail-oriented, and highly organized. You work well under pressure and are not afraid of doing hard things. You are a strong individual contributor but takes the lead in a team environment. You are an active problem solver and know how to find solutions. You take extreme ownership in all aspects of your work and share credit when credit is due. You can manage competing priorities and execute on agreed upon timelines. You have strong analytical and problem-solving skills and care deeply about the quality of excellence in our products, and for our clients, and will work hard to make sure they are taken care of. You’re a proactive thinker that is always looking for ways to enhance the current processes.
You have excellent written and verbal communication skills and can effectively communicate professionally and personally to other development teams and their managers. You want a tenured, meaningful career with Leads that lets you dig deep and plant roots. You are energized by the fact that we are a fast-growing, mission-driven, innovative, and acquisitive team – looking for other bright minds to make us and themselves better along the way.
This might be you if you have SOME of the following:
· 5+ years payroll experience; preferably working with multi-state and multi-entity payrolls.
· Deep understanding of end-to-end payroll processes.
· Must have experience working with hourly waged and biweekly salaried payrolls.
· Up to date concerning all legislation relating to USA payroll and benefits.
· Multi-payroll experience.
· Dayforce experience would be an advantage.
· Structured in approach but flexible enough to adapt to a changing environment.
· Strong analytical and problem-solving mind-set.
· Associate Degree in Business Administration / Finance
· Competent in Microsoft Office including intermediate Excel.
What you can expect from us:
We serve with energy, diligence, and persistence. We deeply believe the work we do makes a difference in the lives of our users, the communities they protect, and the victims they serve. We won’t stop pushing to make our products do more and to make each other better. You will have access to technical and soft skill training through sites like Pluralsight and RightNow Media to grow your skills. If we don’t have it and you think you should learn it, just ask. Further, we take our work seriously. Ourselves, not as much. You’ll have fun here.
Salary Range $60,000-$70,000/yr
Company-wide Bonus Target 10%
Employer Paid Benefits
Medical insurance.
Vision insurance.
Dental insurance.
401(k) Safe Harbor match of 4%
Paid maternity leave.
Paid paternity leave.
Disability insurance.
Flex schedule.
Robust PTO package.