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Associate Manager, Office Operations, APAC



Pune, Maharashtra, India
Posted on Friday, July 28, 2023
Mediaocean is the mission-critical platform for omnichannel advertising. With more than $200 billion in annualized media spend managed through its software, Mediaocean connects brands, agencies, media, technology, and data. Using AI and machine learning technology to control marketing investments and optimize business outcomes, Mediaocean powers campaigns from planning, buying, ad serving, and creative personalization to analysis, optimization, invoices, and payments. Mediaocean employs 1,500 staff across 30 global offices and supports over 100,000 people using its products.
Mediaocean was recently named #1 ad tech company in AdAge Best Places to Work. Visit www.mediaocean.com to learn more, or check us out on LinkedIn, Glassdoor, Facebook, or Twitter.
As the Associate Manager, Office Operations at Mediaocean, you will be based in our Pune office but will also lead our office operations teams throughout the APAC region (Melbourne, Sydney, Kuala Lumpur, Singapore & Shanghai). By collaborating with other department heads and our regional offices, you will be a key component in the operational success of Mediaocean in APAC. In addition to working with teams internally, you will find, create, and foster relationships with all our vendors and building contacts.

What You Will Do

  • Proactively manage and maintain lease agreements for all APAC offices.
  • Identify opportunities for savings and efficiency.
  • Oversee purchasing, vendor management, and general maintenance of vendor relationships including bidding, budget approvals, purchasing and more​.
  • Maintain service contract agreements and execution.
  • Manage and maintain processes and procedures based on compliance statutory including housekeeping, security, maintenance, transport and more.
  • Manage domestic and international travel requirements for APAC region.
  • Manage a localized Office Ops budget, including reviewing monthly expenditures, leading cost optimization efforts and special products, and participating in an annual budgeting process.
  • Oversee and manage internal work order ticketing system.
  • Lead all APAC office buildouts & remodels, including third party/vendor selection, negotiation, and management.
  • Provide ongoing management, coaching, and career development for the local APAC Office Operations Team
  • Alongside People & Culture and IT, develop and implement emergency preparedness plans and procedures for each office.
  • Overseeing orders of supplies, food, drinks, catering and more​
  • Help organize and streamline our procedures and offerings across APAC.
  • Performing routine inspections and emergency repairs as needed​
  • Monitoring and maintaining the safety and cleanliness of offices​

Who You Are

  • Bachelor’s Degree preferred​
  • 5+ years' experience in Office Management (minimum 2 years as a supervisor of staff)​
  • Extensive Microsoft Office Suite, Word, and Excel knowledge
  • Values and practices a team player attitude.
  • Strong sense of initiative and can-do attitude
  • Budget management experience​
  • Strong negotiation skills​
  • Strong communication skills both written and verbal​.
  • Ability to multi-task and organize competing priorities in an efficient manner​.
  • Must take initiative and demonstrate exceptional judgement when making” decisions and problem solving​.
  • Willingness to travel (regularly and when needed)​
  • Ability to work after-hours and overtime to help oversee office moves and events, office emergencies​.

Why Mediaocean?

  • Mediclaim Policy (Total Coverage: 7 Lakhs/year). Term Life and Accidental Insurance
  • Inclusive workplace environment.
  • Professional development opportunities within our Learning & Development programs
  • Health Benefits – Health Check-ups, Fitness Activities.
  • Belong@Mediaocean affinity-based groups of colleagues to create community.
  • All of these benefits/perks are effective on the date of hire.
We would hate to miss out on your application because you do not meet every requirement – transferrable skills and education will also be considered, so please do not hesitate to apply!
Mediaocean recognizes our true strength and value shine when all our team members feel there is space in the conversation for their voices, thoughts, ideas, perspectives, and concerns. Mediaocean is committed to being an equal opportunity employer, and we consider all applicants regardless of their age, race, color, gender, sexual orientation, ethnicity, religion, national origin, disability, or veteran status.
If you're an existing Mediaocean employee and would like to submit a referral, click here.