Office Manager
Mediaocean
This job is no longer accepting applications
See open jobs at Mediaocean.See open jobs similar to "Office Manager" TA Associates.Operations
Chicago, IL, USA
Posted on Aug 2, 2024
What You Will Do:
As the Office Manager at Mediaocean, we are looking for a creative and hardworking person to oversee the entire office. By collaborating with other global facilities team members, you will be a key factor in the employee experience and office dynamics in our Mediaocean office. You will become the “face” of the office and the point person for all things office related including conference room coordination, mail, printing, pantry items, social events and much more.
Responsibilities will include:
- Greet all visitors and register visitors with building security
- Help collect, distribute, and mail packages and important documents
- Managing, ordering and stocking all pantry drinks and snacks
- Managing, ordering and stocking all offices supplies
- Managing both internal and building security systems including CCTV and access control
- Manage third party courier services for incoming and outgoing packages including help pack equipment
- Provide support for local and visiting Executives including catering and meeting set up.
- Planning and execution of all Mediaocean provided events and programming including attending and leading the event
- General office management tasks including office upkeep, organization, safety and cleanliness
- Secure all onboarding and offboarding tickets for Chicago offices and other NA offices through Zendesk
- Managing office work order requests including maintenance, purchases and office repairs through Zendesk
- Manage and coordinate Chicago office projects including constructions, repairs and maintenance.
- Providing support for remote teams and employees within North America.
- Help manage and maintain our hot desking solution for Chicago and other NA offices
- Identify opportunities for savings and efficiency
- Maintain a close relationship with the Chicago building
- Support recruiting and hiring processes (welcome swag kit/local desk setup, etc)
Who You Are:
- Office support experience is preferred or a strong desire to learn and grow with a can-do attitude
- Friendly, warm, and welcoming personality
- Self-starter that is eager to learn about the industry
- Comfortable with technology (Microsoft Office Suite, Word, and Excel knowledge)
- Experience in working under hybrid work model
- Strong communication skills both written and verbal
- Strong time management skills
- Ability to multi-task and adapt to changing priorities or last minute requests
- Attention to detail and demonstrated organization skills
- Customer service focused
Why Mediaocean?
- Competitive total compensation, including 401(K) employer match and financial wellness seminars
- Extensive medical, dental, and vision plan – Keep your family (or just yourself!) safe and healthy
- Flexible time off – In addition to our 14 company holidays, we provide open PTO to all U.S.- based Mediaocean employees. So take a sick day, vacation day, or mental health day
- Bonding Leave – After six months of employment at Mediaocean, mothers and fathers, including same-sex parents, can take job-protected, paid time off to bond with their child within the first 12 months of the child’s birth or adoption
- Insurance, Pet Insurance, employer matched Health Savings Account and Flexible Spending Accounts
- Professional development – Personalized development plan created with your manager, continuous internal and external trainings, official company-wide mentorship program, professional development rewards program, management, leadership, and function-specific training for top performance, education reimbursement
- Get rewarded for demonstrating Mediaocean values
- Active affinity-based groups – Form connections with similar peers in offices around the world. Groups include: Women at MO, Black Employees at Mediaocean (BEMO), Pride at MO, Mi gente (Hispanic/Latinx community), AAPI at MO, Parents at MO, International Enrichment, Language Lovers, Books & Beyond, DEI in Engineering, and Mental Health & Wellness, and Caregivers United
- Wellness opportunities – Free virtual yoga and abs and glutes classes, company-paid Headspace meditation app membership, company-wide steps challenges, complimentary snacks in-office
- Bikeshare program in select offices, (Divvy and CitiBike for Chicago and New York offices)
- All of these benefits/perks are effective on the date of hire
This job is no longer accepting applications
See open jobs at Mediaocean.See open jobs similar to "Office Manager" TA Associates.