Project Coordinator
Administration
United States
USD 70k-80k / year
Prisma is the trusted industry platform powering the future of advertising. We connect media, technology, and data to enable marketers and agencies to plan, buy, and measure across all channels—with precision, automation, and intelligence. Our AI-driven solutions optimize workflows, unlock insights, and deliver measurable outcomes for the world’s leading brands and agencies.
What You Will Do:
As a member of Prisma’s Global Customer Success Team, you will be instrumental in delivering a world-class customer experience with a focus on proactive engagement and fostering long-term relationships. The Project Coordinator supports the planning, execution, and delivery of projects across teams. This role ensures that project timelines, budgets, and deliverables are managed effectively while serving as a key communication hub between stakeholders.
Responsibilities will include:
- Project Planning & Scheduling: Assist in developing project plans, timelines, and milestones. Track progress and ensure deadlines are met.
- Communication & Coordination: Serve as the central point of contact between internal teams, customers, and external partners to ensure alignment on project goals.
- Documentation & Reporting: Maintain project documentation, meeting notes, status reports, and action item trackers. Distribute updates to stakeholders regularly.
- Resource Management: Coordinate resource allocation and scheduling to support project needs.
- Risk & Issue Tracking: Identify potential risks and issues, escalate as needed, and help implement mitigation strategies.
- Process Improvement: Recommend and implement improvements to project workflows and operational processes.
- Meeting Facilitation: Schedule and organize project meetings, prepare agendas, and document key decisions and next steps.
Who You Are:
- Minimum 1–3 years of experience in project coordination, project management, or a related role.
- Educational or professional experience in business administration, communications, marketing, or a related field (or equivalent experience).
- Proficient in project management tools (Smartsheet, Zendesk, Jira) and Microsoft Office Suite (Excel, Word, PowerPoint, SharePoint); Salesforce experience a plus.
- Demonstrated excellence in organization and time-management, along with verbal and written communication skills.
- Detail-oriented with a commitment to accuracy; ability to manage multiple projects and priorities simultaneously.
Why Mediaocean?
- Work-Life Balance: Open Paid Time Off (PTO), Flexible schedule, Company holidays, 12 weeks of paid parental leave (after 6 months of employment)
- Total Rewards: Competitive salary, Full benefits package starting on your first day, Referral bonuses, Recognition awards, 401(k) with company match, Company HSA contribution up to $2,400
- Comprehensive Benefits: Medical/Dental/Vision/Pharmacy, Health Savings Account (HSA)/Flexible Spending Account (FSA), Mental health support, Life & Disability insurance, Family planning & fertility benefits, Pet insurance, Legal & ID theft protection, Retirement planning, Medicare assistance, Employee Assistance Program (EAP), Professional training/Tuition reimbursement
- Wellness Focus: Eligible employees get up to 100% company paid annual subscriptions to Peloton, Maven Clinic, BetterUp Care, Walkingspree, Bikeshare (Divvy in Chicago/Citibike in New York), Wellness Seminars (physical, mental, financial, social) as well as opportunities to compete in companywide health challenges with prizes
- Award-Winning Company Culture: Professional development with a dedicated Talent Development team, Employee Resource Groups (ERGs), Philanthropy & awareness programs, Mentorship programs, In-office and virtual events & celebrations, Various volunteer & donation opportunities, Innovative and collaborative work environment
- For hybrid employees in NYC and Chicago: Enjoy fresh bagels and company-paid lunches in-office twice a week
Our budgeted compensation range for this opportunity is $70,000 - $80,000, commensurate with experience & skills. #LI-Remote
We would hate to miss out on your application because you do not meet every requirement – transferrable skills and education will also be considered, so please do not hesitate to apply!
Mediaocean recognizes our true strength and value shine when all our team members feel there is space in the conversation for their voices, thoughts, ideas, perspectives, and concerns. Mediaocean is committed to being an equal opportunity employer, and we consider all applicants regardless of their age, race, color, gender, sexual orientation, ethnicity, religion, national origin, disability, or veteran status.