We are seeking a highly professional, detail-oriented Executive Assistant to directly support the President of the company. This dynamic role is approximately 75% traditional Executive Assistant responsibilities (with a strong focus on complex calendar management, meeting coordination, and travel planning) and 25% Personal Assistant support. The ideal candidate will have extensive experience coordinating international travel, a strong sense of discretion, and the ability to proactively manage a wide range of administrative tasks in a fast-paced, high-demand environment.

Key Responsibilities:

• Provide high-level administrative support to the President, acting as a gatekeeper and liaison with internal and external stakeholders
• Manage complex, ever-changing calendars with a high degree of accuracy and attention to prioritization
• Organize and coordinate meetings, including scheduling, preparing materials, agendas, meeting rooms, and follow-ups
• Plan and book comprehensive international and domestic travel for the President and other C-suite executives, including flights, accommodations, ground transportation, visa requirements, itineraries, and expense reporting
• Prepare, draft, and ghostwrite professional and personal correspondence on behalf of the President
• Support the execution and coordination of corporate and professional events
• Handle a variety of personal assistant tasks such as personal scheduling, errands, reservations, gift purchasing, and other ad hoc support
• Coordinate facilities and office logistics (e.g., meeting room setup, meal orders, printing/copying, supply needs)
• Assist with special projects, including research, budget tracking, minute-taking, and internal reporting
• Provide cross-functional support to other departments or executives as needed
• Maintain strict confidentiality and demonstrate discretion in all interactions and communications

Qualifications:

• Bachelor’s degree or equivalent experience required
• 5 + years of experience as an Executive Assistant, with a proven track record of supporting C-level executives, preferably in a mid-to-large size corporate environment
• Demonstrated experience coordinating international travel and handling complex, multi-time-zone scheduling
• Exceptional written and verbal communication skills
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong organizational skills and attention to detail, with the ability to anticipate needs and manage multiple priorities simultaneously
• Demonstrated ability to work with discretion, tact, and a high degree of professionalism
• Flexible and responsive with a proactive, can-do attitude

Work Environment:
This is a hybrid role requiring a minimum of three days onsite per week, with flexibility depending on leadership needs and key business activities. Occasional travel may be required.

We’re obsessed with making this the best job you’ve ever had!

We want our teams to love working here, so we’ve created some incredible perks for you to enjoy:

• Join our employee-led groups to maximize your experience at work such as our Diversity, Equity and Inclusion committee, employee resource groups such as Women and Allies, and our Pride Event Group
• Enjoy peace of mind over yours and your family’s health with our medical coverage options and HSA benefit
• Invest in our competitive 401k plan and help set you up for your future
• Big on family? So are we! We understand family is important and being able to spend quality time with your family is a wonderful experience. Our Parental Leave Program is designed to give you the opportunity to spend even more time with your new arrival(s)
• Enjoy a fantastic work-life balance with 20 days PTO plus observed Holidays, plus 15 hours of ‘Flexi’ time a year
• Further your professional development and growth with our generous Tuition Reimbursement offerings
• Enjoy the flexibility of working from anywhere in the world for two weeks out of the year

At MRI, our company culture is more than a talking point – it’s what makes us shine! We value your hard work and encourage you to be your whole self while you do it. Passion, integrity, and inclusion mixed with a healthy dose of fun is what makes us the best fit for your next career move!

MRI continues to strive to amaze as a global industry leader in real estate software. Whether you are joining as a new pride member or bringing your expertise back, your talent is important to maintaining MRI’s high client experience standard and continuing our growth in the PropTech space.

Amazing growth takes amazing employees. Are you up to the challenge?

We are not accepting unsolicited resumes from agencies and/or search firms for this job posting.

MRI Software is an Equal Opportunity Employer. Regardless of your race, color, religion, sex, national origin, sexual orientation, gender identity, disability, age, veteran status, you are welcome here.