Business Unit:Global Sourcing & Corporate Services
Reporting To:Manager, Global Administrative Services
Shift:India (10:00 am - 7:00 pm IST) (India)
About Russell Investments, Mumbai:
Russell Investments is a leading outsourced financial partner and global investment solutions firm providing a wide range of investment capabilities to institutional investors, financial intermediaries, and individual investors around the world. Building on an 87-year legacy of continuous innovation to deliver exceptional value to clients, Russell Investments works every day to improve the financial security of its clients. The firm is the world’s sixth-largest investment adviser, with $1 trillion in assets under advisement (as of June 30, 2022) and $288.3 billion in assets under management (as of March 31, 2023) for clients in 30 countries. Headquartered in Seattle, Washington in the United States, Russell Investments has offices around the world, including London, New York, Toronto, Sydney, Tokyo, Shanghai – and has opened a new office in Mumbai, India in June 2023.
Joining the new Mumbai office is an incredible opportunity to work closely with global stakeholders to support the technology and infrastructure that drives the investment and trading processes of a globally recognized asset management firm. Be one of the first to join this new team based out of Goregaon (East) in Mumbai and be a part of creating the foundation and culture for the firm’s growing operations in India. The Mumbai office operates 5-days a week from Monday to Friday with varying shifts to accommodate time zones around the world.
For more information, please visit https://www.russellinvestments.com.
Joining our Global Corporate Services team means you will be a part of a passionate and supportive team that believes what we do matters to our clients and investors. As an Administrative Assistant you are a key member of the Business Administration team. You will perform various responsibilities to include extensive-high level client service for leaders and associates within the organization and have some exposure to project management. A key component of the Business Administration team is a continued focus on analyzing all functions for process improvement, service enhancement, quality, and efficiency. A successful candidate will be highly motivated and will have the ability to adapt to a transforming work environment while continuing to handle multiple requests with competing deadlines. As well as conduct business in a professional and organized manner.
Years of Experience
1-2 years of professional experience
Bachelor’s degree/or college courses and investment industry experience preferred
Dynamic, enthusiastic individual, with strong interpersonal and diplomatic skills
Highly adaptable and able to work in a fast-paced priority driven environment
Excellent time management, prioritization, and organizational skills
Project management skills including managing multiple, conflicting deadlines, and coordinating delivery directly with clients
High level of professionalism; confidentiality, discretion, and judgment; personable, approachable, and courteous
Strong attention to detail; meticulous attention to quality of work product
Ability to work independently with little supervision on projects
Ability to work under pressure, to deadlines, without sacrificing quality
Demonstrated ability to provide high level client service
Administration & skill support -
Compiling and filing expense reports using multiple currencies.
Processing Invoices timely and accurately via the appropriate workflow
Maintain and update administrative SOPs as required
Composing and preparing correspondence and presentations, noting and respecting confidentiality.
Prepare documents and presentation materials while editing for correct grammar, punctuation, spelling, and format.
Business Administration team backup & support
Run ad hoc reporting for Sr. Leaders e.g., promo items, activity, CRM, et
CRM data entry – meeting notes, contact update, etc.
Develop and maintain quality relationships with clients and team members
Work in partnership with the administrative team to identify, create and streamline processes/policies
Proactively prioritize and facilitate your workload/daily calendar
Understanding corporate policies (travel, expense, compliance) to ensure tasks are completed within the scope of said policies.
Variety of Administrative tasks to support GTM Team (business cards, marketing material fulfilment/inventory control, client reimbursements)
Other projects and duties as assigned
Scheduling & Meeting support -
Assist with the scheduling and coordinating meetings (internal and client) from inception to completion using all available resources.
Completes various administrative tasks for Sr. Leaders including, managing meetings and business travel, ensuring the schedule is organized efficiently, prioritizing the most essential items, and resolving all conflicts.
Proficient in MS Office including Word, Outlook, Excel, PowerPoint.
Proficient in technologies and programs such as Concur Invoice and Expense, OneNote, SharePoint, OneDrive, Teams, Zoom, mobile devices, and mobile applications.
Strong interpersonal, oral, and written communication and collaboration skills with all levels of management
Strong organizational skills including the ability to adapt to shifting priorities and meet frequent deadlines,
Demonstrated proactive approach to problem-solving with strong judgment and decision-making capability.
Highly resourceful and collaborative team-player, with the ability to also be independently effective and exude initiative and a sense of urgency.
Exemplifies our customer-focused, action-oriented, results-driven culture.
Forward looking thinker, who actively seeks opportunities, has a desire for continuous learning, and proposes solutions.
Ability to act with discretion and maintain complete confidentiality.
Dedicated to the firm’s values of non-negotiable integrity, valuing our people, exceeding client expectations, and embracing intellectual curiosity and rigor.