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Facilities Coordinator

Russell Investments

Russell Investments

Administration, Operations
Mumbai, Maharashtra, India
Posted on Monday, January 15, 2024

Business Unit:

Global Sourcing & Corporate Services

Reporting To:

Senior Facilities Manager


EMEA/UK (Mar-Nov 1:30 pm – 10:30 pm IST / Nov-Mar 2:30 pm – 11:30 pm IST) (India)

About Russell Investments, Mumbai:

Russell Investments is a leading outsourced financial partner and global investment solutions firm providing a wide range of investment capabilities to institutional investors, financial intermediaries, and individual investors around the world. Building on an 87-year legacy of continuous innovation to deliver exceptional value to clients, Russell Investments works every day to improve the financial security of its clients. The firm is the world’s sixth-largest investment adviser, with $1 trillion in assets under advisement (as of June 30, 2022) and $288.3 billion in assets under management (as of March 31, 2023) for clients in 30 countries. Headquartered in Seattle, Washington in the United States, Russell Investments has offices around the world, including London, New York, Toronto, Sydney, Tokyo, Shanghai – and has opened a new office in Mumbai, India in June 2023.

Joining the new Mumbai office is an incredible opportunity to work closely with global stakeholders to support the technology and infrastructure that drives the investment and trading processes of a globally recognized asset management firm. Be one of the first to join this new team based out of Goregaon (East) in Mumbai and be a part of creating the foundation and culture for the firm’s growing operations in India. The Mumbai office operates 5-days a week from Monday to Friday with varying shifts to accommodate time zones around the world.

For more information, please visit https://www.russellinvestments.com.

Job Description:

We are seeking a highly organized and detail-oriented Facilities Coordinator to join our team. The ideal candidate will be responsible for ensuring the efficient operation and maintenance of our facilities, with a focus on technical expertise, excellent soft skills, effective transport coordination, and the ability to manage night shift operations. This role requires a proactive individual who can manage multiple tasks, communicate effectively, and contribute to the overall success of our organization.

Years of Experience

3-5 years of experience in Facilities Management


Diploma or BE in Engineering


  • Oversee and manage the technical aspects of facility maintenance, including HVAC systems, electrical systems, plumbing, and other infrastructure.
  • Conduct regular inspections of facilities to identify and address any potential technical issues.
  • Implement preventive maintenance programs to minimize downtime and ensure optimal performance of technical systems.
  • Serve as a point of contact for employees, addressing facility-related concerns and ensuring a positive working environment.
  • Coordinate transportation services for employees, visitors, and materials as needed.
  • Manage the scheduling and logistics of company vehicles, ensuring timely maintenance and compliance with safety standards.
  • Collaborate with transportation providers to optimize routes and reduce costs.
  • Develop and maintain transportation policies and procedures to ensure efficient and safe operations.

Candidate Requirements

  • Proven experience in facilities management with a focus on technical systems and infrastructure.
  • Knowledge of HVAC, electrical, plumbing, and other building systems.
  • Familiarity with preventive maintenance programs and industry best practices.
  • Previous experience in coordinating transportation services.
  • Knowledge of transportation regulations and safety standards.

Core Values

  • Strong interpersonal, oral, and written communication and collaboration skills with all levels of management
  • Strong organizational skills including the ability to adapt to shifting priorities and meet frequent deadlines,
  • Demonstrated a proactive approach to problem-solving with strong judgment and decision-making capability.
  • Highly resourceful and collaborative team player, with the ability to also be independently effective and exude initiative and a sense of urgency.
  • Exemplifies our customer-focused, action-oriented, results-driven culture.
  • Forward-looking thinker, who actively seeks opportunities, has a desire for continuous learning, and proposes solutions.
  • Ability to act with discretion and maintain complete confidentiality.
  • Dedicated to the firm’s values of non-negotiable integrity, valuing our people, exceeding client expectations, and embracing intellectual curiosity and rigour.