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Administrative Assistant

Russell Investments

Russell Investments

Administration, Education
Mumbai, Maharashtra, India
Posted on Tuesday, April 23, 2024

Business Unit:

Global Sourcing & Corporate Services

Reporting To:

Manager, Global Administrative Services


India (10:00 am - 7:00 pm IST) (India)

About Russell Investments, Mumbai:

Russell Investments is a leading outsourced financial partner and global investment solutions firm providing a wide range of investment capabilities to institutional investors, financial intermediaries, and individual investors around the world. Building on an 87-year legacy of continuous innovation to deliver exceptional value to clients, Russell Investments works every day to improve the financial security of its clients. The firm is the world’s sixth-largest investment adviser, with $1 trillion in assets under advisement (as of June 30, 2022) and $288.3 billion in assets under management (as of March 31, 2023) for clients in 30 countries. Headquartered in Seattle, Washington in the United States, Russell Investments has offices around the world, including London, New York, Toronto, Sydney, Tokyo, Shanghai – and has opened a new office in Mumbai, India in June 2023.

Joining the new Mumbai office is an incredible opportunity to work closely with global stakeholders to support the technology and infrastructure that drives the investment and trading processes of a globally recognized asset management firm. Be one of the first to join this new team based out of Goregaon (East) in Mumbai and be a part of creating the foundation and culture for the firm’s growing operations in India. The Mumbai office operates 5-days a week from Monday to Friday with varying shifts to accommodate time zones around the world.

For more information, please visit https://www.russellinvestments.com.

Job Description:

Joining our Global Corporate Services team means you will be a part of a passionate and supportive team that believes what we do matters to our clients and investors. As an Administrative Assistant you are a key member of the Business Administration team. You will perform various responsibilities to include extensive-high level client service for leaders and associates within the organization and have some exposure to project management. A key component of the Business Administration team is a continued focus on analyzing all functions for process improvement, service enhancement, quality, and efficiency. A successful candidate will be highly motivated and will have the ability to adapt to a transforming work environment while continuing to handle multiple requests with competing deadlines. As well as conduct business in a professional and organized manner.

Years of Experience

1-2 years of professional experience


  • Bachelor’s degree/or college courses and investment industry experience preferred
  • Dynamic, enthusiastic individual, with strong interpersonal and diplomatic skills
  • Highly adaptable and able to work in a fast-paced priority driven environment
  • Excellent time management, prioritization, and organizational skills
  • Project management skills including managing multiple, conflicting deadlines, and coordinating delivery directly with clients
  • High level of professionalism; confidentiality, discretion, and judgment; personable, approachable, and courteous
  • Strong attention to detail; meticulous attention to quality of work product
  • Ability to work independently with little supervision on projects
  • Ability to work under pressure, to deadlines, without sacrificing quality
  • Demonstrated ability to provide high level client service


Administration & skill support -

  • Compiling and filing expense reports using multiple currencies.
  • Processing Invoices timely and accurately via the appropriate workflow
  • Maintain and update administrative SOPs as required
  • Composing and preparing correspondence and presentations, noting and respecting confidentiality.
  • Prepare documents and presentation materials while editing for correct grammar, punctuation, spelling, and format.
  • Business Administration team backup & support
  • Run ad hoc reporting for Sr. Leaders e.g., promo items, activity, CRM, etc.
  • CRM client-related data entry – meeting notes, contact updates, gift and event tracking, etc.
  • Process administrative requests generated via the CRM client database for internal and external clients including marketing material requests, promotional item orders, and ad-hoc requests
  • Marketing Material Subscription updates
  • Develop and maintain quality relationships with clients and team members
  • Work in partnership with the administrative team to identify, create and streamline processes/policies
  • Proactively prioritize and facilitate your workload/daily calendar
  • Understanding corporate policies (travel, expense, compliance) to ensure tasks are completed within the scope of said policies.
  • Variety of Administrative tasks to support GTM Team (business cards, marketing material fulfilment/inventory control, client reimbursements)
  • Other projects and duties as assigned

Scheduling & Meeting support -

  • Assist with the scheduling and coordinating meetings (internal and client) from inception to completion using all available resources.
  • Completes various administrative tasks for Sr. Leaders including, managing meetings and business travel, ensuring the schedule is organized efficiently, prioritizing the most essential items, and resolving all conflicts.

Candidate Requirements

  • Proficient in MS Office including Word, Outlook, Excel, PowerPoint, Dynamics
  • Proficient in technologies and programs such as Concur Invoice and Expense, OneNote, SharePoint, OneDrive, Teams, Zoom, ACA Compliance Database, mobile devices, and mobile applications.

Core Values

  • Strong interpersonal, oral, and written communication and collaboration skills with all levels of management
  • Strong organizational skills including the ability to adapt to shifting priorities and meet frequent deadlines,
  • Demonstrated proactive approach to problem-solving with strong judgment and decision-making capability.
  • Highly resourceful and collaborative team-player, with the ability to also be independently effective and exude initiative and a sense of urgency.
  • Exemplifies our customer-focused, action-oriented, results-driven culture.
  • Forward looking thinker, who actively seeks opportunities, has a desire for continuous learning, and proposes solutions.
  • Ability to act with discretion and maintain complete confidentiality.
  • Dedicated to the firm’s values of non-negotiable integrity, valuing our people, exceeding client expectations, and embracing intellectual curiosity and rigor.