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Office Coordinator



Hopkins, MN, USA
Posted on Thursday, May 16, 2024

Build your future with Sovos.

If you're seeking a career where innovation meets impact, you've come to the right place. As a global leader, Sovos is transforming tax compliance from a business requirement to a force for growth while revolutionizing how businesses navigate the ever-changing regulatory landscape. At Sovos, we're dedicated to more than just solving compliance challenges – we're committed to making a positive and lasting difference in everything we do. Our teams operate on the modern edge of digital technology, working not only to solve complex business challenges but also to enrich our personal, professional, and local communities.

Our purpose-built systems provide the tools you need to thrive in a world where governments demand increased visibility, faster reporting and greater control over business processes. Excited about the possibilities? So are we!

Don’t worry if you don't check all the boxes – apply anyway! We're focused on hiring the right people, not just the "right" resume. It's not about what you've done elsewhere; it's all about what you're capable of doing here.

The Work You'll Do:

The Office Coordinator plays a pivotal role in fostering a conducive work environment for local employees and spearheading the coordination and execution of company events. You will be tasked with managing general office administration duties, onsite and virtual office event management, and leading administrative support for departmental initiatives with precision and organization. This position is based on-site, and you will be the primary contact in our Minneapolis office.

Please note: This is a part-time role; working an estimated 30 hours per week on-site in our Hopkins, MN office.

More specifically you will:

  • Greet and manage external and internal visitors. Sort and distribute mail. Maintain a well-kept reception area.

  • Uphold basic administrative operations and processes of the reception area as defined by Sovos management.

  • Support various office projects by providing administrative assistance as needed.

  • Manage regular inventory restocking of office supplies and kitchen refreshments as needed.

  • Support the coordination of in-office and virtual events and meetings. Including scheduling, sending out communications, securing venues/meeting spaces, ordering catering, etc.

  • Maintain a high-level of standard for facilities upkeep. Including owning the process for reporting and maintenance requests, repairs, and upgrades.

  • Responsible for owning basic employee lifecycle duties such as new hire walk-throughs, mailing new-hire swag.

  • Other ad-hoc administrative tasks as assigned.

  • Willing to work additional hours as needed.

What We Need From You:

  • Must maintain a high-level of professionalism and a positive self-starting attitude.

  • Maintain a high level of energy, enthusiasm, engagement, and commitment to action.

  • Demonstrate a high degree of self-awareness and commitment to personal development and learning.

  • Comprehend and communicate complex concepts. Concentrate, analyze and resolve complex problems.

  • Ability to work well with a diverse range of partners and stakeholders. The ability to attune oneself to diverse perspectives and cultures will be essential.

  • Due to client contractual obligations, the successful candidate will be asked to clear a background check and drug test upon hire

Company Background

Sovos is a global provider of tax, compliance and trust solutions and services that enable businesses to navigate an increasingly regulated world with true confidence. Purpose-built for always-on compliance capabilities, our scalable IT-driven solutions meet the demands of an evolving and complex global regulatory landscape. Sovos’ cloud-based software platform provides an unparalleled level of integration with business applications and government compliance processes.

More than 100,000 customers in 100+ countries – including half the Fortune 500 – trust Sovos for their compliance needs. Sovos annually processes more than three billion transactions across 19,000 global tax jurisdictions. Bolstered by a robust partner program more than 400 strong, Sovos brings to bear an unrivaled global network for companies across industries and geographies. Founded in 1979, Sovos has operations across the Americas and Europe, and is owned by Hg and TA Associates. For more information visit http://www.sovos.com and follow us on LinkedIn and Twitter.