Office Coordinator

Department: G&A Office Admin – ALL – ALL

Location: Airoli – Navi Mumbai

Position Overview

The Office Coordinator plays a pivotal role in fostering an efficient and collaborative work environment for local employees. You will be tasked with managing general office administration duties, onsite and virtual office event management and providing administrative support with precision and organization. This position is based on-site, and you will be the primary contact in our Airoli office.

Job Responsibilities

Office Coordination & Reception

Welcome and assist both external and internal visitors, ensuring the reception area remains tidy and professional.

Handle all incoming and outgoing correspondence, including opening, scanning, distributing mail, and managing deliveries.

Oversee daily administrative operations and processes at the reception, following Sovos guidelines.

Office Supplies & Maintenance

Monitor and restock office supplies and kitchen refreshments, including placing orders and coordinating deliveries.

Maintain high standards for facilities upkeep by reporting and supporting maintenance requests, repairs, and upgrades.

Events & Meeting Coordination

Organize and support both in-office and virtual events and meetings: schedule, send communications, secure venues, and arrange catering

Support employee lifecycle activities, including new-hire swag and life event gift coordination

Other Administrative & Clerical Support

Provide administrative assistance for various office projects as needed.

Support procurement for office needs, including PO and Virtual Credit Card Approval requests

Perform general office clerical tasks and other ad-hoc duties as assigned.

Flexibility & Collaboration

Collaborate with local HR and leadership to plan and execute ongoing or one-time project needs

Take full responsibility for ensuring internal and external customer satisfaction

Willingness to work additional hours as needed

Organizational Alignment

Reports to: Laura Handler

This position has no direct reports.

Qualifications

Maintains high-level of professionalism and a positive self-starting attitude

Strong service-orientation, with the ability to partner across multiple levels (from C-suite to frontline), departments and cultures`

Exceptional organizational and time-management abilities.

Excellent English communication skills, including ability to comprehend and communicate complex concepts

Experience with Microsoft office or other productivity tools preferred

Ability to manage time and solve problems, particularly under pressure.

Strong organizational skills, with the ability to juggle multiple and changing deadlines in a fast-paced environment.

Demonstrated ability to handle sensitive information with discretion and professionalism.

Maintain a high level of energy, enthusiasm, engagement, and commitment to action.

Demonstrate a high degree of self-awareness and commitment to personal development and learning.

Environmental Job Requirement and Working Conditions

Primary office location: Airoli – Navi Mumbai

Position Requires

Minimal (less than 10%) travel required both domestic and international to Sovos locations and events

Utilize technology (e.g., phone systems, computer hardware and software applications) to fulfill work requirements

Carry, move, and lift boxes and office supplies as needed.

Company Background

Sovos was built to solve the complexities of the digital transformation of tax, with complete, connected offerings for tax determination, continuous transaction control compliance, tax reporting and more. The company supports more than 8,000 customers, including half of the Fortune 500, operating in over 70 countries. Its SaaS products and proprietary Sovos S1 Platform integrate with a wide variety of business applications and government compliance processes. Sovos has employees throughout North America, Latin America and Europe, and is owned by Hg and TA Associates. For more information visit www.sovos.com and follow us on LinkedIn and Twitter.