Human Resources Assistant

U24-030

Discovery Business Center 15211 Laguna Canyon Road, Irvine, California

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Human Resources

Full-Time/Regular

Human Resource Function

• Process 60-day background checks
• Administer employee selective programs (Pet Care, Gift Cards, Metrolink administration backup …)
• Processes Employee of the Quarter Awards and Employee of the Year awards
• Process Terminations as applicable; ensure HR Manager has the applicable paperwork and final checks for the termed employees last day. Notify appropriate personnel.
• Assist in the administration of the Onboarding System (Globally)
• Assist in the Onboarding of new hires; includes I-9 validation and maintenance.
• Assist in employee programs and company events.
• Assist with annual 401k 5500 Audit
• Assist in monthly COBRA detail to accounting department
• Assist in monthly benefit billing backup
• Process LATAM and CAD time off requests and monthly balance updates (including US)
• Internal Absence Management System – assist employees and managers with accurate data tracking and adjustments as needed, including password administration
• Administer Compliance Training System on an ongoing basis
• Data entry of Exit Questionnaires and HR Interviews
• Process tuition reimbursements

Payroll Administration Function

• Timely and precise payroll processing; Backup for payroll
• Manage & respond to HR Payroll inquires
• Assists in making recommendations for the creation and revision of procedures to facilitate increased operational efficiency of the department.
• Assist with any payroll related audits (Internal and any other general audits)
• Process quarterly multiple worksite reports (as applicable) and annual BLS reporting
• Process timecards on a semi-monthly basis
• Process verification of employments

Office Administration

• Strong communication skills required to respond to phone, voice mail and email inquiries received from employees about various HR programs, policies and procedures.
• Provides clerical support such as composing, drafting and answering correspondence.
• Provides administrative support to the Dir, Human Resources and Sr. Human Resources Specialist
• Backup for receptionist, covering for opening/closing and breaks (as needed).
• Conducts research on special projects which require independent judgment.
• Management of personnel files
• Core hours: 8am – 5pm
• Will report to office twice a month

Tungsten Automation is an Equal Opportunity Employer M/F/D/V

While the job description describes what is anticipated as the requirements of the position, the job requirements are subject to change based upon any changing needs and requirements of the business.

The base salary range for this role, across the US is $43,123 - $77,622. Your actual base pay within this range will be determined by your work location as well as skills, qualifications, experience, and relevant education/training. The range provided reflects only the base salary for the role and does not include benefits.