Administration Officer – Property & Infrastructure

• Full Time, Permanent
• Benefit from a flexible working arrangement, combining work from home with office-based collaboration.
• Located in leafy East Melbourne, within a 10-minute walk of Parliament station.

Utilise your proactive professionalism and exceptional administrative skills to provide seamless support to the Director of Property & Infrastructure and the wider team.

About The Catholic Archdiocese of Melbourne

Presided over by the Archbishop, the Catholic Archdiocese of Melbourne (CAM) is the largest Archdiocese in Australia. It comprises around 1.1 million Catholics with a wide variety of people, cultures and ministries, providing services and support including pastoral, educational, social welfare, financial and administration services.

The Opportunity

The Property and Infrastructure department advises on an extensive and diverse property portfolio on behalf of the Archdiocese. This role will provide crucial administration support to the Director of Property & Infrastructure along with the wider property team.

This dynamic position will have the opportunity to take ownership of key administrative tasks support property management processes and contribute to various real estate initiatives.

Key Responsibilities of the Role

• Administrative & Office Support: You will provide comprehensive administrative assistance, including diary management, preparing correspondence, minute-taking, and managing incoming calls.
• Database Management: You will be the administrative custodian of data base management, assisting with property records using the Greentree CRM system, ensuring information across the CAM property portfolio is accurate, organized, and up to date.
• Lease Administration: You will assist with residential the administration lease agreements and renewals.
• Documentation & Property Management: You will provide assistance in drafting briefing notes, memos, and manage key property documentation, including bank guarantees, power of Attorney documents, title searches, rate exemptions, and document registers.
• Policy & Reporting: You will help update department policies, guidelines, and circulars, and coordinate reports for executive and board meetings.

About you

• You pride yourself on your strong administrative skills and keen attention to detail.
• You have excellent organisational abilities and are confident working with CRM systems.
• You’re a proactive problem-solver who thrives in a collaborative environment, contributing to a positive and inclusive team culture.
• You have experience in the property industry or real estate services, showcasing your familiarity with the field
• You take pride in your integrity, honesty, and confidentiality, and have an awareness and appreciation for Catholic Social Teaching.
• National Police record and Working with Children Checks (essential)

Why work for us?

• Professional Environment: Join a dedicated team of professionals committed to fostering an agile and inspiring work environment.
• Meaningful Work: Be part of a mission-driven not for profit organisation that makes a difference in the community. Your work will support the goals and vision of CAM, contributing to the greater good.
• Location: Our beautiful offices are situated on the edge of the CBD in leafy East Melbourne, just a 5-minute walk from Parliament Station.

How to Apply?

If you believe like your skills and experience align with this position, we would love to hear from you. To submit an application, please click apply and provide a copy of your current resume and a cover letter.

Please note: We will be reviewing applications on a rolling basis, if you believe this role might be for you, please apply as soon as possible.

Employment is subject to satisfactory background checks which include a National Police Check, Working with Children Check and Reference Checks. To be successful in this role you must hold valid working rights in Australia.

The Catholic Archdiocese of Melbourne is committed to the safety, wellbeing, and dignity of all children and vulnerable adults.

Permanent • Full-time • Associate

90000 AUD – 102000 AUD (Annum)

Presided over by the Archbishop, the Catholic Archdiocese of Melbourne (CAM) is the largest Archdiocese in Australia. It comprises around 1.1 million Catholics with a wide variety of people, cultures and ministries, providing services and support including pastoral, educational, social welfare, financial and administration services.