Administration Assistant

Marline Newcastle Pty Ltd is a multi-disciplined building services engineering consultancy firm with over 40 years of experience. We deliver projects across the health, retail, residential, education, commercial, aged care, and leisure sectors all over East Coast with expertise in electrical, mechanical, hydraulic, fire and stormwater engineering and environment-sustainable building services design.

We have developed and earned a strong reputation within the wider Newcastle region and this reputation now precedes us throughout New South Wales and beyond.

We are currently seeking an Admin Assistant to join our team, providing support with administrative tasks and office coordination.

This role is a full-time opportunity to join the Marline team, where you will ensure smooth day-to-day operation of our Office, focusing on general administrative tasks, housekeeping and supporting our team co-ordination and the wider team.

Responsibilities will include, but not be limited to;

• Team co-ordination & administration
• Team scheduling & various team processes (onboarding/offboarding, vehicle fleet and other)
• Maintaining Project document registers & preparing Project deliverables
• Maintaining project / client databases
• Document processing & filing
• Greeting clients and managing incoming phone calls & correspondence
• General administrative tasks
• Office maintenance & housekeeping

To be successful in the role you will have;

• Proficiency in Microsoft Office 365 package
• Strong critical thinking and analytical skills with superior attention to detail
• Excellent communication skills – both written and verbal
• Highly organised, with effective time management skills
• Excellent interpersonal skills with ability to build rapport quickly and maintain trust with both clients and peers
• Confident ability to work both independently and as a part of a team
• Display a high level of professionalism; and
• A willingness to learn, proactivity, reliability, and problem-solving skills.

At Marline, we offer a positive, healthy, and flexible working environment, a professional and supportive team, and training and development opportunities to support your career.

Please apply online, fill in all your details, and attach your resume and a cover letter addressing each of the selection criteria listed. Once applied, our HR platform (Employment Hero) will forward you an email with a link to provide further information – we invite you to have this completed to ensure your application is processed.

We encourage you to apply as soon as possible as we will be actively shortlisting during the advertising period.

On-site • Permanent • Full-time • Intermediate Level

Join Marline Newcastle – a multi-disciplined building design and engineering consultancy firm with a focus on high levels of customer service and production of quality engineering designs.