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Group Office Manager

W.A.G. payment solutions

W.A.G. payment solutions

Operations
Prague, Czechia
Posted on Thursday, May 9, 2024

Company Description

As a London Stock Exchange listed company and in order to meet the highest governance standards, Eurowag offers unique experience for legal and compliance roles. You would be part of the legal department and providing legal advisory for the whole Eurowag group which currently consists of more than 50 entities.

We are looking for a Group Office Manager to ensure that our operations and business transactions follow all relevant legal and internal rules. You will also review employees’ work and provide advice on compliance. To succeed in this role, you should be a reliable professional who is not afraid to speak their mind and stand by their decisions. You should be familiar with risk management and our industry’s standards. If you also have a sharp business acumen, we’d like to meet you. Your goal will be to ensure we operate in a legal and ethical manner while meeting our business objectives.

Job Description

Group Office Manager is responsible for overseeing the management and operations of the company's offices across several countries. This role involves coordinating office activities, facilities management, administrative support, and ensuring a productive and efficient work environment for employees. Group Office Manager plays a key role in driving operational excellence, supporting business operations, and promoting a positive workplace culture across multiple locations.

  • Office Operations

Manage the day-to-day operations of the company's offices across multiple countries, including facilities management, office supplies procurement, and vendor management. Coordinate office logistics, such as space planning, office layouts, seating arrangements including parking lots, and equipment provisioning, to optimize workspace utilization and support business needs. Develop and implement office policies, procedures, and guidelines to ensure consistency and compliance across all office locations.

  • Facilities Management

Oversee facilities maintenance, repairs, and renovations for office spaces, ensuring a safe, clean, and functional work environment for employees. Maintain relationships with landlords, property managers, and service providers to address maintenance issues, security concerns, and facility-related emergencies. Conduct regular inspections of office facilities to identify maintenance needs, safety hazards, and opportunities for improvement.

  • Budget Management

Develop and manage budgets for office operations, facilities maintenance, and administrative expenses, working closely with finance and accounting teams to ensure alignment with business objectives. Monitor office-related expenses, track spending trends, and identify opportunities to reduce costs and improve cost efficiency. Implement cost-saving initiatives, such as negotiating vendor contracts, optimizing office space utilization, and implementing energy-saving measures.

  • Employee Engagement and Workplace Culture

Foster a positive workplace culture and employee engagement across all office locations, promoting collaboration, teamwork, and employee well-being. Organize and coordinate employee events, team-building activities, and social gatherings to enhance employee morale and camaraderie. Serve as a point of contact for employee inquiries, concerns, and feedback related to office facilities, amenities, and workplace environment.

  • Administrative Support

Supervise administrative staff, including receptionists and mailroom. Maintain office records, files, and databases, ensuring accuracy, confidentiality, and compliance with data protection regulations. Manage the issuance, distribution, and tracking of entry cards for employees, contractors, and visitors across all office locations. Oversee the management and allocation of parking spaces for employees, visitors, and company vehicles. Develop and implement parking policies, procedures, and guidelines to optimize parking space utilization and ensure compliance with regulations. Monitor printing activities, usage patterns, and costs, implementing measures to optimize printer efficiency and reduce printing-related expenses. Coordinate the operations of the company restaurant or cafeteria, including menu planning, food service, and facility maintenance.

  • Team Leadership and Development

Lead and mentor a team of office managers technicians, and support staff, fostering a culture of collaboration, accountability, and continuous improvement. Provide guidance, training, and professional development opportunities to enhance team performance and capabilities. Promote a positive work environment that values diversity, equity, and inclusion.

Qualifications

  • Proven experience in office management, facilities management, or related roles, with experience managing office operations across multiple locations preferred.
  • Strong leadership, communication, and interpersonal skills.
  • Excellent organizational and problem-solving abilities.
  • Ability to work effectively in a cross-functional team environment and manage multiple priorities in a dynamic, fast-paced environment.
  • Proficiency in budgeting, financial analysis, and project management.
  • Ability to use English language fluently

Additional Information

WHY JOIN US?

At Eurowag Group, we value our employees' well-being and professional growth.

EW is diverse, disruptive and still evolving; we choose newcomers not only by skill but also by whether they can be real colleagues through shared values. What's more, you will have an opportunity to influence the direction of our company through your ideas.

WE TAKE GOOD CARE OF PEOPLE, AND OUR BENEFITS ARE PERFECT PROOF OF THAT:

  • Work-Life Balance
    • Flexible working hours with the option for an occasional home office
    • 5 weeks of holidays
    • 3 health days per year
    • 1 extra day off (Founder's Day)
  • Benefits Package
    • Fresh orange juice every day
    • Choose your benefits from our flexible benefits scheme, including options like meal voucher cards, pension contributions, and more, up to 1000 EUR
    • Multi-sport card for you to enjoy sports and wellness
  • Rewards & Development
    • Referral Rewards through our 'Go Far' scheme
    • Access to Coursera.org with over 5,000 courses for skill development
    • A bonus scheme based on your performance
    • Access to potential private online language lessons on Preply.com
  • Supportive Environment
    • A company phone and laptop
    • Paid leave for volunteering towards a good cause or charity of your choice
    • Access to products our customers love
    • Free, anonymous psychological counseling with experts for mental health support
  • Modern Workplace
    • Modern office with adjustable standing desks
    • Relaxation rooms and a summer terrace
    • On-site company restaurant with discounted menus and a daily contribution of 60 CZK in the canteen
    • Dog-friendly office
    • a fully equipped kids' corner
  • Community & Well-Being
    • Philanthropy project
    • Informal gatherings and team events outside office hours
  • Diversity & Inclusion

Eurowag Group is committed to fostering a diverse and inclusive workplace where all employees, regardless of gender or cultural background, are valued and supported. Our inclusive recruitment practices ensure a level playing field, eliminating bias and opening doors for everyone.