Act as a first point of contact for employees and suppliers

Organize the office layout and keeping it in a professional manner

Order/purchase required office supplies, so these are always available

Process incoming and outgoing mailing and other reception related services

Be responsible for new employee onboarding ensuring the smoothest process possible including employee orientation

Provide travel arrangements support and coordination across the branch

Organizing company events

Build and develop guiding principles and best practices for everyone to follow

Maintain the condition of the office and equipment and arrange necessary repairs

Register/communicate/archive all documents with which it comes into contact, keeping a good evidence

Manage contract and price negotiations with suppliers

Solving various technical and user related problems with the assistance of remote IT department

Processing the invoices related to the company in the internal system and liaison with accounting department

Training new personnel in the expense’s application

Provide support for other departments (such as translation, ensuring signatures, legalizing documents, etc);

Acting as back up for HR Generalist on occasional HR agenda

Other occasional organizational tasks required by the HR Generalist or Country Manager

Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands

Scheduling meetings and appointments within the office

Organizing the office layout and ordering stationery and equipment

Manage office G&A budget, ensure accurate and timely reporting